Personal Assistant / Office Administrator

Description:

A well established company based in Bryanston is seeking a Personal Assistant / Office Administrator.

Duties:

• Answering of calls and liaising with clients (Internal and External). Relaying of messages for directors
• Drafting of correspondence on behalf of directors
• Planning and organizing meeting for directors
• Preparing documents for meetings on behalf of the directors as and when requested
• Preparation of presentations as and when requested
• Organizing travel arrangements as and when requested
• Manage the updated contact numbers in directors’ phones
• Dealing with ad hoc personal requirements for directors
• General duties for Directors as required
• Oversee the office maintenance, this includes but is not limited to;
• Dealing with contractors, including receiving quotes, checking work done etc.
• Ensuring that windows, carpets etc. are cleaned according to the schedule
• Ensuring that repairs are done timeously and within budget
• Ensuring that irrigation is working and gardening services are done timeously are to the required standard.
• Oversee the housekeeping functions, this includes but is not limited to.
• Ensuring offices are clean
• Ensuring that coffee machines are in working order and fully stocked.
• Ensuring that boardrooms have been opened / closed every day
• Ensuring that Environmental Hygiene has stocked the bathrooms with consumables
• Ordering of groceries and stationery within budgets
• Dealing with contractors and arranging quotes
• Distributing groceries and stationery
• Managing the office keys and access to the keys

Requirements:

• Answering of calls and liaising with clients (Internal and External). Relaying of messages for directors
• Drafting of correspondence on behalf of directors
• Planning and organizing meeting for directors
• Preparing documents for meetings on behalf of the directors as and when requested
• Preparation of presentations as and when requested
• Organizing travel arrangements as and when requested
• Manage the updated contact numbers in directors’ phones
• Dealing with ad hoc personal requirements for directors
• General duties for Directors as required
• Oversee the office maintenance, this includes but is not limited to;
• Dealing with contractors, including receiving quotes, checking work done etc.
• Ensuring that windows, carpets etc. are cleaned according to the schedule
• Ensuring that repairs are done timeously and within budget
• Ensuring that irrigation is working and gardening services are done timeously are to the required standard.
• Oversee the housekeeping functions, this includes but is not limited to.
• Ensuring offices are clean
• Ensuring that coffee machines are in working order and fully stocked.
• Ensuring that boardrooms have been opened / closed every day
• Ensuring that Environmental Hygiene has stocked the bathrooms with consumables
• Ordering of groceries and stationery within budgets
• Dealing with contractors and arranging quotes
• Distributing groceries and stationery
• Managing the office keys and access to the keys

• Matric (Grade 12)
• Relevant tertiary education/certifications
• Experience in same or similar role of at least 3 to 5 years.

• Strong problem-solving skills
• Excellent communications skills
• Organised and diligent person

• MS Office (Outlook , Excel)

Requirements:

• Matric (Grade 12)
• Relevant tertiary education/certifications
• Experience in same or similar role of at least 3 to 5 years.

Competencies:

• Strong problem-solving skills
• Excellent communications skills
• Organised and diligent person

Computer Literacy:

• MS Office (Outlook , Excel)