Description:
A well established company based in Fourways is seeking a Personal Assistant.
Duties:
- Act as the point of contact between the management team and internal/external clients.
- Provide support for a wide range of administrative tasks and follow ups, as well as distribute correspondence.
- Handle requests and queries appropriately.
- Assist in managing the teams diary and schedule meetings and appointments, and occasionally partake and take and manage minutes.
- Make travel arrangements.
- Become the administrative and operational ‘wingman’ for the members of the management team- the glue that makes the management team work
- Manage and oversee telephonist and office assistant.
- Work alongside other support staff in ensuring the management team operates as effectively as possible.
- Produce reports, presentations, and briefs, and assist with the preparation of tenders.
- Oversee an organized office filing system.
- Assist with preparing HR documents- letters of appointment, documenting appraisals etc
- personalized secretarial and administrative support to the management team in a well-organized and timely manner.
- You will work on a one-to-one basis with management team members, handling various tasks related to the manager’s working life and communication.
- From time to time, you will be involved in co-ordinating personal chores etc for the team. You will also be responsible for managing the telephonist and general office assistant.
Requirements:
- Act as the point of contact between the management team and internal/external clients.
- Provide support for a wide range of administrative tasks and follow ups, as well as distribute correspondence.
- Handle requests and queries appropriately.
- Assist in managing the teams diary and schedule meetings and appointments, and occasionally partake and take and manage minutes.
- Make travel arrangements.
- Become the administrative and operational ‘wingman’ for the members of the management team- the glue that makes the management team work
- Manage and oversee telephonist and office assistant.
- Work alongside other support staff in ensuring the management team operates as effectively as possible.
- Produce reports, presentations, and briefs, and assist with the preparation of tenders.
- Oversee an organized office filing system.
- Assist with preparing HR documents- letters of appointment, documenting appraisals etc
- personalized secretarial and administrative support to the management team in a well-organized and timely manner.
- You will work on a one-to-one basis with management team members, handling various tasks related to the manager’s working life and communication.
- From time to time, you will be involved in co-ordinating personal chores etc for the team. You will also be responsible for managing the telephonist and general office assistant.
- Matric(Grade 12)
- Relevant degree (Advantageous)
- Experience in compiling tender documents and/ or managing customer relationships/ business development role will be distinct advantage
- Experience in various HR functions/ tasks will be an advantage
- Proven work experience as a Personal Assistant.
- Knowledge of office management systems and procedures
- Outstanding organizational and time management skills.
- Up to date with the latest office gadgets and applications.
- Ability to multitask and prioritize daily workload, and provide meaningful and frequent feedback is vital, as the work is detail driven and operational.
- Excellent verbal and written communication skills.
- MS Office (Outlook,Excel)
Requirements:
- Matric(Grade 12)
- Relevant degree (Advantageous)
- Experience in compiling tender documents and/ or managing customer relationships/ business development role will be distinct advantage
- Experience in various HR functions/ tasks will be an advantage
- Proven work experience as a Personal Assistant.
- Knowledge of office management systems and procedures
Competencies:
- Outstanding organizational and time management skills.
- Up to date with the latest office gadgets and applications.
- Ability to multitask and prioritize daily workload, and provide meaningful and frequent feedback is vital, as the work is detail driven and operational.
- Excellent verbal and written communication skills.
Computer Literacy:
- MS Office (Outlook,Excel)
29 Apr 2024;
from:
careers24.com