Human Resources Administrator

Description:

Our client in the Agricultural Industry, requires the services of a highly organised and meticulous HR Administrator to provide admin support to the HR Department.

Key performance areas:

Recruitment, Selection and On boarding:

• Organise, plan, and conduct the full recruitment and on boarding process from start to finish for wage staff and seasonal workers.
• Conduct probationary interviews and report on findings for supervisory positions.

Learning and Development:

• R esponsible for planning, scheduling co-ordinating, recordkeeping and tracking compliance of all statutory training as per plan.
• Assist with compiling annual training needs analysis for budget. Report and log training needs identified from performance reviews per department.
• Prepare WSP & ATR report for yearly submission.

HR System Administration & Reporting (HR Metrics):

• Prepare and report monthly on IOD, Absenteeism, EE movements, disciplinarians, expenses etc.
• Ensure all administrative processes relating to employment, terminations, leave, IOD’s, EE, accounts, disciplinarians are accurately and timeously updated, processed in line with business practices.
• Report any noncompliance to policies and procedures and remedies.
• Maintenance of new and existing employee data on relevant HR information systems.
• Employee terminations and liaising with third party service providers on all employee benefit processing and claims (Death, provident fund, funeral, and Workers’ compensation).
• Coordinate welfare and ad-hoc transport requests for employees.
• Administration of invoicing for external training providers.

Job Grading and Job Descriptions:

• Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a through a collaborative and pro-active approach.
• Assist with scheduling and preparation of Job grading committee meetings.
• Participate in job grading of positions where applicable.

Functions:

• Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).

Labour relations & Compliance:

• Advise supervisors, managers and employees on employee relations matters in line with HR policies and procedures.
• Conduct regular toolbox talks according to a set plan to inform and educate staff on all employee matters, changes within the business and policies.
• Conduct site visits and arrange for stakeholders’ meetings to pro-actively identify business needs or issues requiring HR support, streamlining of processes to improve production efficiencies.
• Accurate and timeously recording of all cases on the relevant HR information systems.
• Monitoring and reporting of whistle blowing mechanisms as per set schedule for action.
• Build and maintain open consistent communication throughout all channels.
• Ensure timeous and accurate capturing and submission of SAQ’s, SIZA, WSP, IOD and EE Reports.
• Assist with preparation for SIZA and DOL audits.

Performance Management:

• Coordinate and capture performance scores of fortnightly employees for calculation of annual production bonuses.

Requirements:

• Organise, plan, and conduct the full recruitment and on boarding process from start to finish for wage staff and seasonal workers.
• Conduct probationary interviews and report on findings for supervisory positions.

• R esponsible for planning, scheduling co-ordinating, recordkeeping and tracking compliance of all statutory training as per plan.
• Assist with compiling annual training needs analysis for budget. Report and log training needs identified from performance reviews per department.
• Prepare WSP & ATR report for yearly submission.

• Prepare and report monthly on IOD, Absenteeism, EE movements, disciplinarians, expenses etc.
• Ensure all administrative processes relating to employment, terminations, leave, IOD’s, EE, accounts, disciplinarians are accurately and timeously updated, processed in line with business practices.
• Report any noncompliance to policies and procedures and remedies.
• Maintenance of new and existing employee data on relevant HR information systems.
• Employee terminations and liaising with third party service providers on all employee benefit processing and claims (Death, provident fund, funeral, and Workers’ compensation).
• Coordinate welfare and ad-hoc transport requests for employees.
• Administration of invoicing for external training providers.

• Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a through a collaborative and pro-active approach.
• Assist with scheduling and preparation of Job grading committee meetings.
• Participate in job grading of positions where applicable.

• Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).

• Advise supervisors, managers and employees on employee relations matters in line with HR policies and procedures.
• Conduct regular toolbox talks according to a set plan to inform and educate staff on all employee matters, changes within the business and policies.
• Conduct site visits and arrange for stakeholders’ meetings to pro-actively identify business needs or issues requiring HR support, streamlining of processes to improve production efficiencies.
• Accurate and timeously recording of all cases on the relevant HR information systems.
• Monitoring and reporting of whistle blowing mechanisms as per set schedule for action.
• Build and maintain open consistent communication throughout all channels.
• Ensure timeous and accurate capturing and submission of SAQ’s, SIZA, WSP, IOD and EE Reports.
• Assist with preparation for SIZA and DOL audits.

• Coordinate and capture performance scores of fortnightly employees for calculation of annual production bonuses.

• M atric with a diploma in Human Resources or related fields
• At least 1 -3 years relevant working experience in a similar position
• Labour legislation knowledge with application in the Agricultural sector will be advantageous
• Knowledge of Farmtrace and SAGE will be advantageous
• Computer literate – (Word, Excel and Outlook)
• Good written and communication skills with ability to speak in front of people
• Able to work flexible hours when and if required
• Ability to problem solve, analyse information or situations, with a pro-active approach
• Reliable team player, serving team objectives with strong relationship building skills and a customer service approach
• Must have a valid driver’s license and own reliable transport

The successful candidate must have:

• M atric with a diploma in Human Resources or related fields
• At least 1 -3 years relevant working experience in a similar position
• Labour legislation knowledge with application in the Agricultural sector will be advantageous
• Knowledge of Farmtrace and SAGE will be advantageous
• Computer literate – (Word, Excel and Outlook)
• Good written and communication skills with ability to speak in front of people
• Able to work flexible hours when and if required
• Ability to problem solve, analyse information or situations, with a pro-active approach
• Reliable team player, serving team objectives with strong relationship building skills and a customer service approach
• Must have a valid driver’s license and own reliable transport

Please note that only short listed candidates will be contacted.

If you do send an email to the recruiter directly: please state the position you are applying for