Description:
OFFICE ADMINSTRATOR RESPONSIBILITIES
1. Administration • Handle course enquiries and obtain sufficient information from the client to enable accurate quote • Prepare quotes on SAGE accounting software • File and process course bookings and audit bookings • Schedule public training courses (annually) and update the office calendar on Google Docs for any added courses during the year, or in-house training/audits booked. • Update course brochures when necessary and load on Google Drive • Send course confirmation/audit confirmation and Zoom invite (for online) as soon as booking is received • Invoicing • Follow up on overdue payments on a weekly basis • Send customer statements when required • Follow-up on course enquiries – courtesy calls • Design course ads and save as pdf on Google Drive • Send course ads 2 weeks prior to course is due to start on LinkedIn and Facebook pages • Update the database on Outlook if there are “new” enquiries • Invite contacts to follow the above pages 2. Skills • Fluency in English is essential • Excellent communication and interpersonal skills • Attention to detail • Systematic work method • Ability to work independently • Computer literacy (Google Drive, Google, Microsoft Word, Microsoft Excel, Outlook, SAGE accounting) • Experience with Apple Mac 3. Education • Senior certificate – grade 12 (minimum) • Office/Business admin qualification and/or digital marketing diploma/certificate or other relevant degree/diploma or certificate
14 Apr 2024;
from:
gumtree.co.za