Property finance administrator

Description:

A property management Company based in Durbanville seeks to employ an energetic Property Finance administrator to join their small team. You are the backbone of the Company. You hold all the critical pieces together seamlessly and are able to track, monitor and reconcile all the administrative areas such as finance, payroll, compliance, human resources, cosec, and other statutory requirements Financial Administration:

• Invoicing
• Creditor and Debtor reconciliation
• Debtor collections - follow up on non-payment.
• Review reimbursements reconcile accounting records, and correct discrepancies.
• Payments preparation, verification and reconciliation and loading.
• FAR tracking and updating
• Data capturing on accounting system (quickbooks)
• Ad Hoc duties such as banking
• Maintaining financial files and capturing excel summaries.
• Managing and updating monthly charge out

Financial property administration:

• Producing and distributing monthly rental statements.
• Ensuring monthly municipality statements received, paid, and billed to tenants.
• Hand over defaulting tenants to Property Administrator.
• Collate exit documentation from agent and calculate deposit balance to be released.
• Manage and track interest on deposit calculations (call account) for each tenant.
• Tenant rental management (first level support).
• Maintaining records for property exits such as CGT tracking and collating on google drive.
• Ensuring compliance documentation submitted for purchasing of properties.
• Ensuring all relevant property compliance documents such as title deeds obtained and stored.
• Ensuring additions, changes and claims are submitted to the insurance agent.
• Updating and producing rebuild costs of properties for insurance.
• Updating USD rate changes for rental charge outs
• Tracking guest payments for short-term rentals (booking.com etc.) And deposits.

Work experience required:

• Minimum 5 yearsâ experience in finance.
• Property Finance experience is advantageousÂ
• Familiar with google products - Gmail, google docs, and calendar.
• QuickBooks experience is a huge advantage.

To apply for this position, please email your CV to craig@personastaff.co.za . Please note that only shortlisted candidates will be contacted. Should you not hear from us within 48 hours., please consider your application as unsuccessful.
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Persona Staff (PTY) Ltd. is POPIA (Protection of Personal Information Act, 2013) compliant.

Requirements:

• Invoicing
• Creditor and Debtor reconciliation
• Debtor collections - follow up on non-payment.
• Review reimbursements reconcile accounting records, and correct discrepancies.
• Payments preparation, verification and reconciliation and loading.
• FAR tracking and updating
• Data capturing on accounting system (quickbooks)
• Ad Hoc duties such as banking
• Maintaining financial files and capturing excel summaries.
• Managing and updating monthly charge out

• Producing and distributing monthly rental statements.
• Ensuring monthly municipality statements received, paid, and billed to tenants.
• Hand over defaulting tenants to Property Administrator.
• Collate exit documentation from agent and calculate deposit balance to be released.
• Manage and track interest on deposit calculations (call account) for each tenant.
• Tenant rental management (first level support).
• Maintaining records for property exits such as CGT tracking and collating on google drive.
• Ensuring compliance documentation submitted for purchasing of properties.
• Ensuring all relevant property compliance documents such as title deeds obtained and stored.
• Ensuring additions, changes and claims are submitted to the insurance agent.
• Updating and producing rebuild costs of properties for insurance.
• Updating USD rate changes for rental charge outs
• Tracking guest payments for short-term rentals (booking.com etc.) And deposits.

• Minimum 5 yearsâ experience in finance.
• Property Finance experience is advantageousÂ
• Familiar with google products - Gmail, google docs, and calendar.
• QuickBooks experience is a huge advantage.