Description:
They are looking for an Office Manager & Personal Assistant with a minimum of 3 – 5 years’ experience to assist their Managing Director and General Manager at their office in Johannesburg.
Primary Responsibilities
Reporting to senior management and performing secretarial and administrative duties Answer and direct phone calls Liaise with senior managers to handle requests Book travel arrangements (transport and accommodation) Develop and maintain a filing system and assist in the preparation of regularly scheduled reports Capturing data into project files of invoices, fuel slips and delivery notes from site Maintain contact lists of suppliers and update their pricing lists regularly Provide general support to visitors Scheduling appointments, maintaining an events calendar, and sending reminders Ordering office supplies and replacements, as well as managing mail and courier services Copying, scanning, and emailing documents, as well as taking notes
Additional Responsibilities
Interact with new and existing customers Aid in the development of new and improved processes to guarantee efficient delivery of the projects
Requirements
Licensed to work in South Africa Driver’s license essential Ability to manage diverse, simultaneous projects of varying complexities Proficiency in Microsoft Office applications such as Excel, Word, Outlook, Strong communication skills
Soft Skills
In addition to the hard skill requirements our client is also looking for candidates that are:
Willing to take on additional responsibility Enthusiastic Energetic Self-motivating Excellent communication skills Approachability Intercultural sensitivity English both written and verbal is essential
Travel
90 – 95% of the candidate’s time will be in the office
25 Apr 2022;
from:
gumtree.co.za