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Settlements Controller
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1 year ago1173 views
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General Details
Location:
Advertised By:Agency
Company Name:People Dimension
Job Type:Full-Time
Description
Introduction
A leading company within the meat industry based in Cullinan are looking to recruit a Settlements Controller To act as the link between the Finance and Production Departments regarding settlement statements.
Duties & Responsibilities
Slaughter settlement statements
- Liaise with Production Department to confirm negotiated prices with suppliers. Ensure these confirmed prices are used in settling slaughter batches on the production system.
- Responsible for circulating slaughter settlements statements to suppliers in order to confirm the amount that will be paid out in line with payment terms.
- Coordinate the entire work flow process in sourcing all required financial information and obtaining relevant tax invoice/ self-invoicing agreement.
- Implementation of a system to ensure the applicable suppliers have duly executed self-invoicing agreements in place to ensure SARS compliance.
Payment preparation
- Act as final check before payments are affected to suppliers. Prepare the payment reconciliation and ensure amount payable agree to the settlement statement.
Financial control
- Develop and maintain appropriate internal control safeguards specific to role.
- Contribute to the governance and control of all financial procedures and processes; including but not limited to: GAAP, IFRS, Companies Act for all companies in the group and subsidiaries.
- Contribute to annual audit as and when required.
Desired Experience & Qualification
Qualification details
- Grade 12 with accounting as subject
Experience
- 2 years relevant financial experience.
- Experience working within an FMCG environment is an advantage.
The candidate should also have a valid driver's license and reliable vehicle
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNzM4OTQ1NzUzP3NvdXJjZT1ndW10cmVl&jid=1513702&xid=3738945753
Id Subtitle 1195190158
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People Dimension
Selling for 2+ years
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Active Ads197
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Responsibilities
Be the liaison/contact point between Asset Force and the Head OfficeDevelop a detailed database of all the parts required for maintenance and repair of all equipment in storesMaintain the database on a monthly basisWork with AF to ensure that all parts are loaded onto AF and that the parts are linked to the correct equipmentWork with AF to develop a part stock control functionalityDrive 3-monthly audits to ensure that assets are allocated to the correct storeWork with AF to implement an accurate asset transfer system to ensure that the correct location of an asset reflects on AF at all timesAdminister the transfer of assets on AFImplement processes for the stores, suppliers, and contractors to administer and track the movement of assetsDrive the creation of suppliers and contractors as asset locationsMonitor the progress of job cards on AF and alert when a job card is stuck in the process or there is any issue holding it backCheck that job cards are correctly loaded by a store before the contractor attendsCheck that the contractor has completed the on-site entries correctly before a job card is closedCheck that job cards have been invoiced correctlyDrive the training of stores, contractors, and suppliers, ensuring that all parties have the required knowledge to use the system correctly.Identify training needs of individual users as well as companies and arrange and deliver the required training in the most appropriate mannerIdentify shortcomings in AF functionality and work with AF to address itDo 2-monthly audits with all users on UI, UX, and functionality and report on feedback and suggestionsFine-tune the training material supplied by AF to suit specific stores, contractors, and suppliersEnsure that all completed job cards are invoiced timeously and that suppliers and contractors become used to the process and guide them to complete it in full and on timeMonitor all transactions on AF as they happenGenerate detailed reports on a weekly, bi-weekly, and monthly basis for all activities on AF. Also on issues, solutions, and suggestions.Ensure that Finance receives all invoicing and statements on time.Work with AF and Finance to create an automated process.Do spot checks on invoicing to ensure correctness and that the required authorizations are in place.Deal with issues and communication that are not accommodated in AF and work with AF to implement functionality to include them.Do spot checks on all users’ ability to use the system correctly.Implement an effective feedback channel for all users to report issues, and concerns and ask questions. Issues must be logged and traceable.Report to the Maintenance Manager with a ...
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KEY RESPONSIBILITIES include the following. Other duties may be assigned.
· Process all valid and approved creditor invoices to the correct branch and department;
· Accurate capturing of verified invoices in the accounting system in order to effect payment on
time and accurately to creditors;
· Perform 3-way match prior to processing and paying creditor invoices;
· Preparation of monthly creditor reconciliations for payment;
· Resolve supplier queries timeously and escalate when necessary;
· Notify of price increases;
· Notify of contract renewals;
· Agree invoice to rates per signed contracts;
· Maintenance of the supplier database;
· Maintain daily accurate filing;
· Completion of supplier application forms;
· Obtains relevant documents from supplier, like BEE certificate & bank account details etc.;
· Ensures all processes are followed;
· Assists creditors supervisor when and where necessary;
· Various ad-hoc tasks from time to time.
QUALIFICATIONS and EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum 5 years relevant Accounts Payable experience;National Bookkeeping Diploma or other relevant qualification beneficial;Experience with working with multiple ERP systems;SAGE X3 experience beneficial;Good excel, word and written communication skills.
ATTRIBUTES:
Attention to detail and ability to work accurately and deliver quality outputs;Strong service delivery ethic;Good problem-solving skills;Ability to work under pressure and meet tight deadlines;Strong interpersonal, communication, influencing and relationship-building skills;Has a continuous improvement mindset;Must be willing to take on additional work and multi-task.
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To be responsible for payment of trade creditors, for recoveries of all debtors, for payment of salaries and for full control of the general ledger and trial balance.
Key Performance Areas:
Ensure regular and periodic reports are prepared and submitted as and when required to provide progress updates and/or inform management decisions.Prepare, examine or analyse accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.Design and implementation of internal controls in conjunction with relevant financial standards and regulatory framework in order to address any weaknesses and to mitigate risks in the environment.Provide input in determining and setting specific key performance indicators and measures against outcomes detailed in the departmental strategic plans.Implement human capital processes and procedures to control/regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.Manage and monitor performance of team and implement corrective actions for poor performance.Oversee and guide the implementation of the Enterprise Risk Management plan as approved, including as appropriate any special tasks or projects requested by management.measures against outcomes detailed in the departmental strategic plans.Oversee and guide the implementation of the Enterprise Risk Management plan as approved, including as appropriate any special tasks or projects requested by management.Develop, implement and maintain effective and efficient systems for payroll accounting and reporting.Ensure compliance with statutory requirements and other relevant standards.Supervision of Payroll Manager, Payroll Administrators in order to achieve desired output.Create risk management awareness throughout the Fund though various engagements with the employees.Engage with relevant internal stakeholders during a disaster recovery.Communicate with all levels of stakeholder contact.Represent the Fund in relevant external activities and events.Maintain proactive and progressive relationships with key stakeholders incl. organised labour and attorneys etc.Delegate enquiries and requests for information from both internal and external stakeholders.Oversee the development and implementation of policy, procedures and processes.Work with appropriate structures to ensure effective execution of policy and practices.Provide advice and guidance to the Policy department on legislative compliance, emerging issues, risks and the implementation of changes required on policy matters.Provide input into the development, implementation and annual review of an overall Strategi...
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Management reporting and reconciliations
Prepare management reports for allocated divisionsPresent management reports to financial manager, CFO and OPS managersMaintain and update BIC reports and ensure safe-keeping of filesAnalyse management reports for fluctuations and incorrect ratios and provide explanationsReview expenses posted to allocated division and comment/ flag irregular/ abnormal spending that will affect Nett profitAnalyse management cost reports for allocated division and send to senior managers monthlyAssist with queries from OPS managers relating to reporting
Property, plant and equipment, and Insurance
Prepare asset, liability, and capital account entries for all CAPEX transactionsPrepare and maintain fixed asset register on Pastel EvolutionGuide the assets verification bi-annually and ensure all company assets are accounted for and in working orderEnsure sound and efficient processes for CAPEX transactionsOversee insurance policy schedules and tie back to company assetsEnsure sound and efficient processes for maintaining the insurance schedules and insurance claims
Control accounts and month-end journals
Reconcile payroll liability control accounts monthlyReconcile PPE control accounts monthlyImport payroll journals once a month for all companiesPrepare depreciation journals monthlyPrepare provision journals monthlyPrepare divisional admin and management cost journals monthlyPrepare CIPC journals monthlyRaise invoices for intercompany cost monthly
Month-end checks and controls
Review and authorise the bookkeeping of companies within the GroupReview and authorise processing of finance clerks for your allocated division
Creditors and accounts payable
Oversee the creditors department with minimum of 4 team members reporting to the management accountantEnsure accuracy of financial entries as well as timeously payments to suppliersEnsure sound and efficient processes for creditors department
Taxes and Returns
Prepare and submit SARS returns for all companies via e-filingAssist with VAT verifications and all SARS related notices and correspondenceEnsure all SARS payments are made on timeAssist with provisional tax calculations bi-annually
BBEEE Reporting
Set up projects on Pastel and guide the accounts payable team to choose the correct projects when processing financial transactionsPrepare procurement spend report monthlyAssist with the drive to maximise our procurement spend t...
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• A NQF Level 7 Qualification in Built Environment: Property / Facilities / Building Construction / Engineering or related field.• A minimum of five years’ relevant experience in facilities and building management.• Proven Project Management experience.• Knowledge of National Building Regulations, the Building Standards Act, SANS and Property related legislation.• Knowledge of Occupational Health & Safety (OHS) act and related legislation.• Knowledge of administrative processes, policies and procedures.• Experience in managing a team, with a proven track record in achieving targets and developing people.• Computer literacy in Microsoft Office Suite software.• The following would be an added advantage:?Experience Government supplier management processes?Knowledge of relevant legislation – PPPFMA, PFMA, OHS Act and NAA
Purpose of Role:
To manage facilities, the maintenance function and ensure compliance to legal requirements relating to machinery, the safety and environment programs and quality requirements
Facilities Management:
Implementing and contributing to the development and review of strategic goals and service delivery of the Facilities section and budget implementation plan.Evaluating and reporting to the Director Finance and Corporate Services/ Accounting Officer and other senior managers on the alignment and achievement of strategies and goals in respect of activities, service delivery and performance within the Facilities section.Support and advice management about facilities rated activities.Manage facilities occupied by the client and oversee preparation and implementation of lease agreementsEnsure that facilities are well maintained and cleanedManage the operations of all Facilities section services including the Air Conditioning , Reception and RegistryMonitor security and access to the client facilities and any related issues
Maintenance Management:
Ensure effective maintenance plans and service provider SLAsMonitor and control approved maintenance contracts between the and client service providers.Manage planned and unplanned maintenance workEnsure effective liaison with internal and external stakeholders (Landlord,Security, Cleaning services)Ensure proper use and maintenance of assets e.g vehicles etc.
Financial management:
Prepare and manage budget for the section
People management:
Manage staff ( Air Conditioning , Reception and Registry)
Legislation, policy and implementation:
Formulation and drafting of policiesImplement and manage the implementation and enforcement of policies and By-laws...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zMTY1NjMyMzkyP3NvdXJjZT1ndW10cmVl&jid=376304&xid=3165632392
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The departments this buyer will be responsible for is Shooting accessories, Air rifles & Air rifle accessories, Self defense and Gun cleaning.
Develop and maintain good relationships with new and existing local and international suppliersNegotiate prices and delivery dates with suppliersNegotiate payment terms and exclusivity deals with suppliersIdentify opportunities in current range and source accordinglyIdentify ranges that are too wide and reduce the offering to achieve better sellthrusCompetitive shop outs to identify if our pricing is competitiveSource new brands and ranges applicable to the industryManage and create stock file and product statuses of allocated departmentsManage GPsForecast and place replenishment ordersPlacing of all orders for allocated departmentsFollow up on outstanding ordersWriting and reporting on sales details to managementDrive promotions, identify items that will go onto promotion and supply all details to the marketing departmentSchedule in store training with suppliersGive instructions to store rooms for (IBTs) inter branch transfers to ensure the balancing of stockWork closely with planner according to a predetermined budgetWork closely with operations manager & space planner when opening a new store
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS84MDkyMjI1MT9zb3VyY2U9Z3VtdHJlZQ==&jid=1228477&xid=80922251
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