Description:
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Calendar Management: Manage and maintain executive schedules, including scheduling appointments, meetings, and conferences.
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Communication Management: Screen and prioritize incoming calls and emails, responding as appropriate or redirecting to appropriate parties. Draft, review, and edit correspondence and other documents.
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Travel Arrangements: Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and transportation.
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Meeting Coordination: Prepare meeting agendas, attend meetings to take notes, and distribute minutes. Ensure meeting materials are prepared in advance and meeting rooms are set up.
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Information Management: Organize and maintain electronic and paper files, ensuring timely and accurate access to information.
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Expense Management: Process expense reports, track expenses, and reconcile credit card statements.
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Project Support: Assist with special projects, research initiatives, and presentations as needed.
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Office Management: Oversee office operations, including ordering supplies, maintaining office equipment, and coordinating maintenance services.
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Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information.
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Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and colleagues.
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Problem Solving: Proactively identify and resolve administrative issues and challenges, exercising sound judgment and decision-making.
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Ad Hoc Support: Provide general administrative support as needed, including data entry, filing, and other tasks.
Requirements:
- Bachelor's degree preferred
- Proven experience as an executive assistant or similar administrative role
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks simultaneously and prioritize effectively
- Discretion and confidentiality
- Attention to detail and accuracy
- Experience in a corporate environment
- Familiarity with travel booking systems
- Knowledge of project management tools
- Previous experience supporting senior executives or C-level management
- Bachelor's degree preferred
- Proven experience as an executive assistant or similar administrative role
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle multiple tasks simultaneously and prioritize effectively
- Discretion and confidentiality
- Attention to detail and accuracy
Preferred Qualifications:
- Experience in a corporate environment
- Familiarity with travel booking systems
- Knowledge of project management tools
- Previous experience supporting senior executives or C-level management