Office Manager & Bookkeeper Camps Bay

Description:

Duties – included but not limited to:

• Bookkeeping
• Wages & Salaries
• Leave
• Stock control
• Stock ordering
• Asset Register
• Uniforms
• Staff Issues
• Keeping the office clean and presentable

Key Responsibilities:

1. Financial Management:

• Process and manage payments, invoices, and expenses.
• Maintain accurate financial records and reconcile accounts.
• Assist with budget monitoring.

1. Payroll and Wages:

• Oversee payroll processes, including employee timesheets, deductions, and tax filings.
• Ensure timely and accurate payment of wages and benefits.
• Address payroll-related inquiries and issues from staff.

1. Human Resources:

• Maintain employee records, including contracts, onboarding documents, and performance evaluations.
• Ensuring leave is in order for all staff.
• Address employee queries and concerns in a timely and professional manner.
• May get involved in disciplinary action – if needed.

1. Stock Control and Ordering:

• Manage inventory levels and conduct regular stock checks.
• Place orders for supplies.
• Monitor stock usage and identify opportunities for cost savings.

1. General Office Management:

• Maintain a clean and organized office environment.
• Implement and enforce office policies and procedures.
• Serve as the primary point of contact for external vendors and contractors.

Requirements:

Duties – included but not limited to:

• Bookkeeping
• Wages & Salaries
• Leave
• Stock control
• Stock ordering
• Asset Register
• Uniforms
• Staff Issues
• Keeping the office clean and presentable

Key Responsibilities:

• Bookkeeping
• Wages & Salaries
• Leave
• Stock control
• Stock ordering
• Asset Register
• Uniforms
• Staff Issues
• Keeping the office clean and presentable

• Process and manage payments, invoices, and expenses.
• Maintain accurate financial records and reconcile accounts.
• Assist with budget monitoring.

• Oversee payroll processes, including employee timesheets, deductions, and tax filings.
• Ensure timely and accurate payment of wages and benefits.
• Address payroll-related inquiries and issues from staff.

• Maintain employee records, including contracts, onboarding documents, and performance evaluations.
• Ensuring leave is in order for all staff.
• Address employee queries and concerns in a timely and professional manner.
• May get involved in disciplinary action – if needed.

• Manage inventory levels and conduct regular stock checks.
• Place orders for supplies.
• Monitor stock usage and identify opportunities for cost savings.

• Maintain a clean and organized office environment.
• Implement and enforce office policies and procedures.
• Serve as the primary point of contact for external vendors and contractors.

Qualifications and Skills:

• Proven experience in office management or a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Xero and other relevant software applications.
• Knowledge of accounting principles and payroll processes.
• Familiarity with HR practices and regulations.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.

Education and Experience:

• Previous experience in office management, finance, or HR roles.
• Certification in office management, accounting, or HR (optional but advantageous).

Working Conditions:

• Standard office hours, Monday to Friday.
• Occasional overtime may be required to meet deadlines or handle special projects.

• Proven experience in office management or a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Xero and other relevant software applications.
• Knowledge of accounting principles and payroll processes.
• Familiarity with HR practices and regulations.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.

• Previous experience in office management, finance, or HR roles.
• Certification in office management, accounting, or HR (optional but advantageous).

• Standard office hours, Monday to Friday.
• Occasional overtime may be required to meet deadlines or handle special projects.

Qualifications and Skills:

• Proven experience in office management or a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Xero and other relevant software applications.
• Knowledge of accounting principles and payroll processes.
• Familiarity with HR practices and regulations.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.

Education and Experience:

• Previous experience in office management, finance, or HR roles.
• Certification in office management, accounting, or HR (optional but advantageous).

Working Conditions:

• Standard office hours, Monday to Friday.
• Occasional overtime may be required to meet deadlines or handle special projects.