Description:
Job Purpose:
Responsible for providing administrative support to the Project Manager with administration, Coordination of project execution, documentation, perform project research, and assist in data entry tasks. Prepare reports, assist in ordering project materials, and organize operations schedules aiming at the flawless execution of the project.
Job Specification & Key Responsibilities
Strong Admin of word, and excel as you will be drafting letters & reports.
Following up and reviewing project activities for compliance with procedures and standards.
Monitor and track project’s progress and handle any issues that arise
Oversee the progress in meeting clients’ needs as the project evolves
Contact Customers to confirm bookings Schedule and plan Projects installations as discussde with Project Manager.
Request quotations and order and administer the issuing of material/stock and monitoring of stock usage and levels.
Report and escalate to Project manager as needed.
Work closely with the team to purchase material required on site using.
Receive material/stock ordered and keep a checklist of all material available in the warehouse.
Responsible for the capture of orders, creating delivery notes, following up on outstanding delivery notes from projects.
Weekly/daily progress reports on installations project progress and health check projects ·
Report on the planned vs actual productivity Provide efficient and accurate agendas, reports & minute taking where required.
Assist with any ad-hoc tasks assigned by Project Manager
Requirements:
- Minutes Preparation: 1 to 2 years
- Follow Ups: 1 year or less
- Reports: 1 year or less
- Ms. Word: 1 to 2 years
- Ms. Excel: 1 to 2 years
Required Qualifications:
Matric (Grade 12)
N Diploma in Business/Office Admin
Diploma in Electrical Engineering (Advantage)
Project Management Certificate (Advantage)
Required Experience:
6-12 Months Previous experience in coordinating with Project Managers for the delivery of projects & follow up with Suppliers.
6-12 Months Admin Experience relevant to Projects
Project management knowledge
Proficiency in Microsoft Office package and MS Projects (Must be Computer Literate)