Description:
Job Summary:
The Project Co-ordinator will report to the HR Business Partner and CFO . The successful incumbent will provide high-level administrative support to facilitate the efficient functioning of their respective offices. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Responsibilities include managing email correspondence, scheduling appointments, processing invoices, maintaining accurate records, providing admin support , travel , event and project co-ordination. Proficiency in Excel and troubleshooting MS Outlook is essential, along with excellent writing and communication skills to ensure effective communication both internally and externally.
Administrative Support
- Manages and updates HRBP and CFO calendar.
- Drafts and distributes relevant correspondence.
- Arranges and co-ordinates meetings.
- Compiles and edits presentations.
- Creates a filing system, and files and manages all documents in the office.
- Receives calls and visitors and notifies the relevant person of their arrival.
- Manages and updates documentation across relevant systems.
- Co-ordination and planning of various events.
- Arranges all meals , coffee, tea water for visitors.
- Books travel including arranging the itinerary, car hire etc. for HRBP and CFO.
- Arranges visas if required for travel.
- Researches, reviews and books suitable accommodation.
- Manages the various logistics and requirements for conferences throughout the year.
- Researches, reviews and sources suitable venues for conferences.
- Compiles and distributes conference packs prior to the commencement of the conference.
- Checks and updates travel logs for invoicing purpose.
- Report Collation
- Draws and distributes relevant reports as requested.
- Co-ordinates data and collation of various reports.
- Compiles documentation on request of the HRBP and CFO.
- Keeps Accurate record of all correspondence and cases.
- Provides project co-ordination support to the HRBP and CFO.
- Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
- Coordinate activities of the SMT on instruction of the HRBP and CFO
- Arrange all events and year end function as and when required for the Waterfall National Office.
Minimum Qualification Required:
- Minimum of a 3 Year Diploma (NQF Level 6)
- Advanced Diploma or Degree (NQF Level 7) preferably in Administration is advantageous
Minimum Work Experience Required:
- Minimum of 3 - 5 years experience in Administrative support or project co-ordination roles, preferably within HR.
- Proven experience as a Personal Assistant or Executive Assistant would be advantageous.
- High level of proficiency in Microsoft Excel and MS Outlook.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously and prioritize workload effectively.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive approach to problem-solving and ability to work independently.
- Professional demeanor and strong interpersonal skills
- Must have valid drivers license and own vehicle.
Requirements:
- Manages and updates HRBP and CFO calendar.
- Drafts and distributes relevant correspondence.
- Arranges and co-ordinates meetings.
- Compiles and edits presentations.
- Creates a filing system, and files and manages all documents in the office.
- Receives calls and visitors and notifies the relevant person of their arrival.
- Manages and updates documentation across relevant systems.
- Co-ordination and planning of various events.
- Arranges all meals , coffee, tea water for visitors.
- Books travel including arranging the itinerary, car hire etc. for HRBP and CFO.
- Arranges visas if required for travel.
- Researches, reviews and books suitable accommodation.
- Manages the various logistics and requirements for conferences throughout the year.
- Researches, reviews and sources suitable venues for conferences.
- Compiles and distributes conference packs prior to the commencement of the conference.
- Checks and updates travel logs for invoicing purpose.
- Report Collation
- Draws and distributes relevant reports as requested.
- Co-ordinates data and collation of various reports.
- Compiles documentation on request of the HRBP and CFO.
- Keeps Accurate record of all correspondence and cases.
- Provides project co-ordination support to the HRBP and CFO.
- Receives details of required projects, scopes out the approach and co-ordinates the project from beginning to end.
- Coordinate activities of the SMT on instruction of the HRBP and CFO
- Arrange all events and year end function as and when required for the Waterfall National Office.
- Minimum of a 3 Year Diploma (NQF Level 6)
- Advanced Diploma or Degree (NQF Level 7) preferably in Administration is advantageous
- Minimum of 3 - 5 years experience in Administrative support or project co-ordination roles, preferably within HR.
- Proven experience as a Personal Assistant or Executive Assistant would be advantageous.
- High level of proficiency in Microsoft Excel and MS Outlook.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously and prioritize workload effectively.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive approach to problem-solving and ability to work independently.
- Professional demeanor and strong interpersonal skills
- Must have valid drivers license and own vehicle.
02 May 2024;
from:
careers24.com