Finance Clerk

Description:

• Take ownership of the allocated creditors accounts.
• Liaising with suppliers as part of the daily management of the supplier accounts.
• Processing of invoices from suppliers onto Pastel and Syspro.
• Ensure that invoices are correctly linked to GRN’s where applicable.
• Prepare clearing agent invoice packs in line with SOP’s.
• Sourcing and checking all supporting documentation.
• Prepare the relevant reconciliations within stipulated timeframes and deadlines.
• Resolve claims and queries on the accounts.
• Weekly age analysis reporting.
• Ensure all cashbook processing is kept up to date.
• Generate purchase orders and sales orders on Pastel and Syspro.
• Capture GRN’s on Pastel and Syspro and keep track of outstanding GRN’s.
• Process inventory cost updates and stock transfers accurately where applicable.
• Maintain inventory control sheets.
• Balance inventory on a weekly basis and resolve queries.
• Reserve stock to sales orders on Pastel and Syspro.
• Process customer invoices on Pastel and Syspro.
• Process credit notes on Pastel and Syspro.
• All and any other related duties as expected from the employer from time to time.

• Matric
• Tertiary qualification in accounting or finance and advantage.
• Minimum of 3 years’ experience in a similar role.
• Experience in dealing with foreign and local creditors.
• Experience in dealing with the financial aspects of clearing agents and shipping lines advantageous.
• Experience in capturing invoices in the general ledger on an accounting system.
• Intermediate to advanced excel skills.
• Experience working on accounting systems such as Pastel and Syspro.
• Experience dealing with and resolving technical claims with suppliers.
• Soft Skills:
• Able to work independently and give feedback regularly.
• High attention to detail.
• Team player.
• Strong work ethic.
• Ability to take instruction.
• Ability to handle pressure in processing large volumes of invoices.
• Proficient in meeting deadlines.
• Must be organized and methodical.
• Excellent written and verbal communication skills.

Requirements:

• Take ownership of the allocated creditors accounts.
• Liaising with suppliers as part of the daily management of the supplier accounts.
• Processing of invoices from suppliers onto Pastel and Syspro.
• Ensure that invoices are correctly linked to GRN’s where applicable.
• Prepare clearing agent invoice packs in line with SOP’s.
• Sourcing and checking all supporting documentation.
• Prepare the relevant reconciliations within stipulated timeframes and deadlines.
• Resolve claims and queries on the accounts.
• Weekly age analysis reporting.
• Ensure all cashbook processing is kept up to date.
• Generate purchase orders and sales orders on Pastel and Syspro.
• Capture GRN’s on Pastel and Syspro and keep track of outstanding GRN’s.
• Process inventory cost updates and stock transfers accurately where applicable.
• Maintain inventory control sheets.
• Balance inventory on a weekly basis and resolve queries.
• Reserve stock to sales orders on Pastel and Syspro.
• Process customer invoices on Pastel and Syspro.
• Process credit notes on Pastel and Syspro.
• All and any other related duties as expected from the employer from time to time.

• Matric
• Tertiary qualification in accounting or finance and advantage.
• Minimum of 3 years’ experience in a similar role.
• Experience in dealing with foreign and local creditors.
• Experience in dealing with the financial aspects of clearing agents and shipping lines advantageous.
• Experience in capturing invoices in the general ledger on an accounting system.
• Intermediate to advanced excel skills.
• Experience working on accounting systems such as Pastel and Syspro.
• Experience dealing with and resolving technical claims with suppliers.
• Soft Skills:
• Able to work independently and give feedback regularly.
• High attention to detail.
• Team player.
• Strong work ethic.
• Ability to take instruction.
• Ability to handle pressure in processing large volumes of invoices.
• Proficient in meeting deadlines.
• Must be organized and methodical.
• Excellent written and verbal communication skills.