Description:
a New vacancy has become available for an Administrative Clerk for our client in the FMCG Industry based in Century City Cape Town. Main Duties/Key Results Areas:- Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier.
- Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)
- Amending and canceling Forexes.
- Send new supplier information sheets to AP for opening accounts.
- Generating international purchase orders
- Amending and canceling purchase orders
- Updates regarding supplier information e.g., changes in payment terms.
- Validate supplier confirmation / Proforma Invoice with purchase order.
- Ensure that management authorizes, and signs purchase order requisition forms, when required.
- Upload documents and update reference numbers on the Dashboard.
- Liaise with suppliers and assist various departments with the same.
- Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.
- Working closely with buyers daily.
- Updating of daily DB report before COB
- Working with Mail Chimp – refers to posting in-store and forwarding offers.
- Forward unsold – with or without costings report.
- Compiling of GEO Price List.
- Hunting lines.
- Damaged and expired stock report.
- Compiling and sending out import statistics / weekly reports when required.
- Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned.
- Creating product codes on SYSPRO.
- Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
- Researching lists such as suppliers/plants for specific products when requested.
- Updating of cold stores on the system when the delivery report is received.
- Ensuring that no blanks or TBA are on Expedite.
- Notifying sales admin/processing of unsold or sold loads with all relevant information.
- All and any other related tasks and duties as requested by the Employer.
Minimum qualification and experience:
- Matric
- Related tertiary qualifications advantageous
- Proficient in the use of the Microsoft Office Suite
- Relevant experience advantageous
- Syspro experience advantageous
- Understanding of costing and basic logistical procedures required
- Positive attitude
- Good communication and organisational skills
- Ability to work independently while being a team player
- Ability to work under pressure
- Ability to meet set deadlines
- Accuracy and efficiency
- Problem solving abilities
- Professional Conduct
- Capable of working in a fast-paced work environment
- Time management and organizational skills
- Multitasking
- Proactive
- Energetic and enthusiastic
Requirements:
- Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier.
- Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)
- Amending and canceling Forexes.
- Send new supplier information sheets to AP for opening accounts.
- Generating international purchase orders
- Amending and canceling purchase orders
- Updates regarding supplier information e.g., changes in payment terms.
- Validate supplier confirmation / Proforma Invoice with purchase order.
- Ensure that management authorizes, and signs purchase order requisition forms, when required.
- Upload documents and update reference numbers on the Dashboard.
- Liaise with suppliers and assist various departments with the same.
- Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.
- Working closely with buyers daily.
- Updating of daily DB report before COB
- Working with Mail Chimp – refers to posting in-store and forwarding offers.
- Forward unsold – with or without costings report.
- Compiling of GEO Price List.
- Hunting lines.
- Damaged and expired stock report.
- Compiling and sending out import statistics / weekly reports when required.
- Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned.
- Creating product codes on SYSPRO.
- Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
- Researching lists such as suppliers/plants for specific products when requested.
- Updating of cold stores on the system when the delivery report is received.
- Ensuring that no blanks or TBA are on Expedite.
- Notifying sales admin/processing of unsold or sold loads with all relevant information.
- All and any other related tasks and duties as requested by the Employer.
- Matric
- Related tertiary qualifications advantageous
- Proficient in the use of the Microsoft Office Suite
- Relevant experience advantageous
- Syspro experience advantageous
- Understanding of costing and basic logistical procedures required
- Positive attitude
- Good communication and organisational skills
- Ability to work independently while being a team player
- Ability to work under pressure
- Ability to meet set deadlines
- Accuracy and efficiency
- Problem solving abilities
- Professional Conduct
- Capable of working in a fast-paced work environment
- Time management and organizational skills
- Multitasking
- Proactive
- Energetic and enthusiastic
26 Apr 2024;
from:
careers24.com