Description:
Administration Officer: Office of the CEO.
Salary Level 7.
SANBI offers basic annual salary of R308 154.00
Office of the Chief Executive Officer.
Pretoria National Botanical Garden.
The South African National Biodiversity Institute (SANBI) is looking for a self-motivated individual to render effective and efficient secretarial, office management and administrative support services.
Please Note:
1) An application form (obtainable from SANBI website: www.sanbi.org must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).
2) A competency test will be conducted as part of the selection process.
3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.
4) Failure to submit the requested information and reference number shall result in your application not being considered.
Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI’s authorised verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.
Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.
Contact Mr Mzekelo Mpatani for any queries for purposes of clarity. Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications are to be submitted via an e-mail to recruitmentpta@sanbi.org.za
Postal applications must be addressed to: Assistant Director: Human Resources Operations, South African National Biodiversity Institute, Private Bag X101, Pretoria, 0001.
Closing Date: 17 May 2024
Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.
Requirements:
- Provide effective and efficient administrative support to the Directorates/ or Senior Managers within the Office of the Chief Executive Officer.
- Maintain efficient record management storage, retrieval and confidentiality of records.
- Preparation of meeting packs and ensure timeous distribution.
- Provide procurement and compliance support.
- Coordinate travel arrangements and logistic for officials and Board members.
- Provide administrative assistance in the Office of the Chief Executive Officer.
This position requires a national diploma in Office Management, Public Administration or equivalent qualification at NQF 6 with 4 years’ relevant working experience in secretarial or office management at Board level or a degree in Office Management, Public Administration or equivalent qualification at NQF 7 with 2 years relevant working experience in secretarial or office management at Board level. Postgraduate qualification in Office Management, Public Administration or equivalent qualification with NQF 8 will be an added advantage.
The following competencies are required for the candidate to be successful in this position: a good organizational, coordination, record management, writing, minute taking, communication, project management and document management skills; strict adherence to policies, procedures, processes, governance, compliance and confidentiality will be advantageous; in-depth knowledge of Public Finance Management Act, and Treasury Regulations is essential; advanced planning, organizing, and problem solving skills; excellent communication (both verbal and written) and interpersonal skills; excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook). The candidate must have a valid (unendorsed) Code B driver’s license.
Key Performance Responsibilities include:
- Provide effective and efficient administrative support to the Directorates/ or Senior Managers within the Office of the Chief Executive Officer.
- Maintain efficient record management storage, retrieval and confidentiality of records.
- Preparation of meeting packs and ensure timeous distribution.
- Provide procurement and compliance support.
- Coordinate travel arrangements and logistic for officials and Board members.
- Provide administrative assistance in the Office of the Chief Executive Officer.