Description:
Faircape Health, a division of the Faircape Group, owns and manages six luxury lifestyle villages with state of the art and technologically advanced Healthcare Centres at each village.
We are looking for an organised and professional Healthcare Administrator to join our team at one of our facilities in the Southern Suburbs.
The ideal candidate would be a strong administrator, a confident, self-motivated individual who consistently strives for excellence. The successful candidate will be required to manage a high volume of workload, have the ability to manage their own time and work to deadlines.
If you would like to work in a dynamic and fast-paced environment where opportunities are endless, then this is the opportunity for you.
Duties will include but are not limited to:
- Attend to all general administrative tasks
- Answering telephone calls and emails and conveying all messages to the appropriate individuals
- Manage the healthcare diary and ensure all tasks are completed
- Manage the petty cash
- Welcome and receive any deliveries
- Ensure that stock takes are accurate for daily, weekly and monthly counts
- Perform a daily stock count, reconciliation and replenishment of overnight cupboards and emergency trolleys
- Manage the maintenance book and ensure that all maintenance logged is attended to
- Arrange and book relief staff for any illness, emergencies and annual leave
- Deal with agencies when required to arrange for staff shortages
- Ensure a standby roster is compiled and prepared 3 months in advance
- Manage the leave planner
- Ensure all leave applications are completed according to the policy
- Manage staff time and attendance on ERS
- Communicate with HR regarding any personnel issues
- Relief for the receptionist on a daily basis
- Attend to any resident or family member compliments and complaints and ensure to refer them to the relevant manager
- Managing the administration process for admission and discharges
- Manage and oversee the billing process
- Ensure administrative duties relating to the efficient running of the duty station is completed accurately and timeously
- Attend to Nurse Call Button where these have not been attended to by a member of the Healthcare staff or medical personnel
- Complete incident reports where necessary
- Manage and oversee the health and safety of the facility and report any issues to the Health and Safety Officer.
- Record weekly and monthly medical waste, ensuring that everything is recorded accordingly
Qualification:
- Grade 12 or equivalent
- Relevant qualification highly advantageous
Requirements and Experience:
- Proven experience in an administrative role
- Experience working in a hospital environment advantageous
Skills and Attributes:
- Must be a team player
- Strong administrative skills
- Deadline oriented
- Attention to detail
- Strong interpersonal skills
- Trustworthy
- Well organised
- Ability to work in a faced paced environment
- Analytical thinker
- Good time management skills
Specific Requirements
- Solid and positive references
- Clear health record
- Clear credit record
- No criminal record
Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45-minute lunch break. The company allows employees, by approval of the direct manager, to work flexi-time between 07h00 and 18h00.
Faircape offers a market-related salary from R 20 000 Cost to Company per month. The amount offered will be dependent on qualifications, experience, and other market-related factors.
To see more about Faircape and what we have to offer go and look at our informative website - https://faircape.co.za/
If you do not hear from us within two weeks, please deem your application unsuccessful.
Requirements:
- Attend to all general administrative tasks
- Answering telephone calls and emails and conveying all messages to the appropriate individuals
- Manage the healthcare diary and ensure all tasks are completed
- Manage the petty cash
- Welcome and receive any deliveries
- Ensure that stock takes are accurate for daily, weekly and monthly counts
- Perform a daily stock count, reconciliation and replenishment of overnight cupboards and emergency trolleys
- Manage the maintenance book and ensure that all maintenance logged is attended to
- Arrange and book relief staff for any illness, emergencies and annual leave
- Deal with agencies when required to arrange for staff shortages
- Ensure a standby roster is compiled and prepared 3 months in advance
- Manage the leave planner
- Ensure all leave applications are completed according to the policy
- Manage staff time and attendance on ERS
- Communicate with HR regarding any personnel issues
- Relief for the receptionist on a daily basis
- Attend to any resident or family member compliments and complaints and ensure to refer them to the relevant manager
- Managing the administration process for admission and discharges
- Manage and oversee the billing process
- Ensure administrative duties relating to the efficient running of the duty station is completed accurately and timeously
- Attend to Nurse Call Button where these have not been attended to by a member of the Healthcare staff or medical personnel
- Complete incident reports where necessary
- Manage and oversee the health and safety of the facility and report any issues to the Health and Safety Officer.
- Record weekly and monthly medical waste, ensuring that everything is recorded accordingly
- Grade 12 or equivalent
- Relevant qualification highly advantageous
- Proven experience in an administrative role
- Experience working in a hospital environment advantageous
- Must be a team player
- Strong administrative skills
- Deadline oriented
- Attention to detail
- Strong interpersonal skills
- Trustworthy
- Well organised
- Ability to work in a faced paced environment
- Analytical thinker
- Good time management skills
- Solid and positive references
- Clear health record
- Clear credit record
- No criminal record