Description:
Our client are seeking a meticulous and organized Invoice Clerk to join our Supply Chain and Logistics team. The ideal candidate will be responsible for accurately processing invoices, maintaining records, and supporting the financial operations of our logistics department.Our client in the logistics and transport solutions industry, is seeking a Documentation Controller to join their team. Requirements:- Grade 12 (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable)
- A minimum of 2-yearsâ experience in Freight Forwarding and Logistics experience (Preferably export related)
- After hours availability is essential
- Ability to identify the needs in the team and assist where needed
- To have working knowledge of Google Workspace / Excel / Inttra
- To have the ability to read and interpret shipping documentation
- Resilient with the ability to work under pressure and meet daily, weekly and monthly deadlines
- Strong organisational and communication skills to manage workload and prioritise
- Attention to detail and accuracy
- Fast learner in internal and external computer systems and processes
- Ability to work with multiple key stakeholders both internal and external in dynamic industry changing environment
Responsibilities:Â
- Open files on systems and upload supporting documentation
- Accurately capture consignee instructions on systems
- Ensure that final file covers are received from the Ops team before vessel sailing
- Shipping instructions are submitted to the shipping lines as per the deadlines
- Prepare, process and submit PPECBâs, Phytoâs, Certificate of Origins, Cargo Dues, Eur 1âs, Form Aâs within the required timeframes. In accordance with required legislation
- Ensure that the client updates that shippers, contacts and instructions on systems and guide clients when needed
- Ensure that completed documents are available on systems
- Systems are updated and accurate at all times
- Relevant additional comments are made on systems. E.g costs / delays
- Complete additional invoices information / comments / requests or Form 7âs within 30 days of vessel departure
- Inform Line Manager of any documentation or client issues immediately and to flag the necessary with relevant departments
- Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clientsâ shipments
- Interact and communicate with 3rd party service providers such as but not limited to- shipping lines, Customs, PPECB, Chambers and DHL to complete documentation processes for our clients by managing exceptions with regard to queries
- Perform all duties in line with the companies documentation KPIâs
- Minimum annual volume of 600 containers complexity dependent
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
Â
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Â
Persona staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
Requirements:
- Grade 12 (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable)
- A minimum of 2-yearsâ experience in Freight Forwarding and Logistics experience (Preferably export related)
- After hours availability is essential
- Ability to identify the needs in the team and assist where needed
- To have working knowledge of Google Workspace / Excel / Inttra
- To have the ability to read and interpret shipping documentation
- Resilient with the ability to work under pressure and meet daily, weekly and monthly deadlines
- Strong organisational and communication skills to manage workload and prioritise
- Attention to detail and accuracy
- Fast learner in internal and external computer systems and processes
- Ability to work with multiple key stakeholders both internal and external in dynamic industry changing environment
- Open files on systems and upload supporting documentation
- Accurately capture consignee instructions on systems
- Ensure that final file covers are received from the Ops team before vessel sailing
- Shipping instructions are submitted to the shipping lines as per the deadlines
- Prepare, process and submit PPECBâs, Phytoâs, Certificate of Origins, Cargo Dues, Eur 1âs, Form Aâs within the required timeframes. In accordance with required legislation
- Ensure that the client updates that shippers, contacts and instructions on systems and guide clients when needed
- Ensure that completed documents are available on systems
- Systems are updated and accurate at all times
- Relevant additional comments are made on systems. E.g costs / delays
- Complete additional invoices information / comments / requests or Form 7âs within 30 days of vessel departure
- Inform Line Manager of any documentation or client issues immediately and to flag the necessary with relevant departments
- Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clientsâ shipments
- Interact and communicate with 3rd party service providers such as but not limited to- shipping lines, Customs, PPECB, Chambers and DHL to complete documentation processes for our clients by managing exceptions with regard to queries
- Perform all duties in line with the companies documentation KPIâs
- Minimum annual volume of 600 containers complexity dependent
26 Apr 2024;
from:
careers24.com