Intellectual Property Administrator

Description:

A Bachelors degree in relevant field of study, with at least one to three years experience in multinational environment and /or research and Development environment; and experience of working with national and international vendors and suppliers;
Patent Paralegal qualification will be an advantage;
Knowledge of processes, databases and IT systems;
Knowledge of IP, patents as well as trademark policies, legislation and procedures
Responsibilities:
Develop methods to extract data from the Technology Transfer offices Knowledge Sharing Systems -IP Management systems data base.
Enter Accurate data into IP specific databases and timeously generate scheduled and adhoc reports.
Correspond with BE& Integration Portfolio on responses pertaining to external patent agents and IP Counsel.
Provide support to staff & /or inventors relating to intellectual property protection, institutional IP policies, filling of Patens & regulatory compliance.
Process invoices & expenses reports, prepare purchase orders, maintain informational spreadsheets & generate reports;
Ensure all accounts are payable as well controlled and regular payments are made to all suppliers within the prescribed period.
Support Finance in collection of Royalties fees and update the Royalty payment register;
Request reports from licences and invoicing license income according to license agreements;
Organise, Manage and control all patents, trademarks and copyright files including the tracking of all upcoming action dates;
Draft of cover letters to patent attorneys and inventors when there are changes in investors information;
Complete the relevant National Intellectual Property Management Office forms to report on the IP and commercialisation status of different inventions of the OU;
Arrange IP meetings and events such as workshops under the broad direction of the Manager; Maintain the daily update of a fully functional filling system;
Set up quarterly IP review forum meetings, including the relevant researchers and members of the tech Transfer office;


Ability to plan and coordinate the IP and Patent functions.
Attention to detail;
Analytical, Customer service, communication and presentation skills.