Description:
Reception Duties and Responsibilities
- Greet clients and visitors and set a positive and professional office atmosphere.
- Answer the phone, take messages, and redirect calls.
- Monitor and report line quality to the VoIP team if problematic
- Organise and maintain files and records.
- Manage boardroom bookings and communicate clashes
- Arrange mail collection with the Logistics Supervisor and distribution of mail.
- Receive and distribute supplies and parcel deliveries.
- Record staff movement.
Administrative Duties and Responsibilities
- Order lunch as per the lunch order sheets.
- Reconcile lunch orders daily on spreadsheet.
- Liaise with the lunch suppliers when you have any complaints or queries.
- Manage vending machine refills and maintenance.
- Stationary issue and stock control.
- Weekly audit of stock issued by the cleaning staff (groceries and cleaning products) and report any inconsistency or abuse.
Procurement
- Obtain quotation for stationery and grocery replenishment
- Do PRF’s for all purchases done
- Do PRF for lunch orders to get the vendors paid.
General Duties and Responsibilities
- Report faulty appliance, broken furniture, and structural damage and/or repairs.
- Maintain the Reception SOP and communicate and changes required or suggestions that can be beneficial.
- Monitor the parking and report any problems experienced due to lack of parking to the HR & Facilities Manager.
- Ensure the efficient operation of the company reception and liaise with VoIP to ensure the telephone system is always functional.
- Capturing of stock control sheets weekly.
- Report any abuse of stock or resources
- Assist the Logistics team with scanning and saving of P.O.D’s into Acumati
Requirements:
- Greet clients and visitors and set a positive and professional office atmosphere.
- Answer the phone, take messages, and redirect calls.
- Monitor and report line quality to the VoIP team if problematic
- Organise and maintain files and records.
- Manage boardroom bookings and communicate clashes
- Arrange mail collection with the Logistics Supervisor and distribution of mail.
- Receive and distribute supplies and parcel deliveries.
- Record staff movement.
- Order lunch as per the lunch order sheets.
- Reconcile lunch orders daily on spreadsheet.
- Liaise with the lunch suppliers when you have any complaints or queries.
- Manage vending machine refills and maintenance.
- Stationary issue and stock control.
- Weekly audit of stock issued by the cleaning staff (groceries and cleaning products) and report any inconsistency or abuse.
- Obtain quotation for stationery and grocery replenishment
- Do PRF’s for all purchases done
- Do PRF for lunch orders to get the vendors paid.
- Report faulty appliance, broken furniture, and structural damage and/or repairs.
- Maintain the Reception SOP and communicate and changes required or suggestions that can be beneficial.
- Monitor the parking and report any problems experienced due to lack of parking to the HR & Facilities Manager.
- Ensure the efficient operation of the company reception and liaise with VoIP to ensure the telephone system is always functional.
- Capturing of stock control sheets weekly.
- Report any abuse of stock or resources
- Assist the Logistics team with scanning and saving of P.O.D’s into Acumati
- Matric
- Excel proficient
- Any additional administrative training will be beneficial
- Matric
- Excel proficient
- Any additional administrative training will be beneficial
17 Apr 2024;
from:
careers24.com