Description:
Overview:
We are seeking a highly experienced Administrator to join our dynamic team within the interior design industry. As a Senior Administrator, you will play a pivotal role in ensuring the smooth operation of our office and supporting the design team in delivering exceptional projects to our clients. This role requires meticulous attention to detail, excellent organizational skills, and a deep understanding of the interior design process.
Key Responsibilities:
· Office Management:
- Oversee day-to-day operations of the office.
- Act as the main point of contact for all administrative inquiries, both internally and externally.
- Develop and maintain efficient filing systems for project documentation, contracts, and other important records.
· Project Support:
- Collaborate closely with designers to assist in project coordination, including scheduling meetings, preparing presentations, and managing project timelines.
- Coordinate communication between design team members, clients, vendors, and contractors to ensure timely completion of projects.
- Track project budgets, expenses, and invoices to ensure accuracy and adherence to financial guidelines.
· Client Relations:
- Provide exceptional customer service to clients by promptly addressing inquiries, scheduling appointments, and managing client meetings.
- Assist in preparing proposals, contracts, and project specifications for client review and approval.
- Maintain client databases and ensure all client information is up to date and accurate.
· Vendor and Supplier Management:
- Liaise with vendors and suppliers to obtain quotes, place orders, and coordinate deliveries of materials and furnishings for design projects.
- Negotiate pricing and terms with vendors to ensure the best value for the company and its clients.
- Monitor vendor performance and address any issues or concerns that may arise during the procurement process.
· Team Support:
- Provide administrative support to the design team, including scheduling appointments, arranging travel accommodations, and managing expense reports.
- Assist in the onboarding of new team members by coordinating training sessions and providing necessary resources and information.
- Foster a positive and collaborative work environment by actively participating in team meetings and contributing to team initiatives.
Requirements:
- Administrator
- Minimum of 10 years of experience in an administrative role, preferably within the interior design industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong communication and interpersonal skills, with the ability to interact professionally with clients, team members, and vendors.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize deadlines effectively.
- Knowledge of interior design principles and terminology is highly desirable.
- Ability to maintain confidentiality and handle sensitive information with discretion.
This position offers an exciting opportunity for an experienced Administrator to contribute to the success of our interior design firm and play a vital role in delivering exceptional projects to our clients. If you are a motivated and detail-oriented professional with a passion for design and a proven track record of administrative excellence, we encourage you to apply.
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