Description:
Our client, a well-established logistics and transport solutions company, is seeking a Documentation Controller to join their team.
The purpose of the role is to accurately complete the required documentation needed per shipment as per the Consignee instruction within the required timeframes per document.
Requirements:
QUALIFICATIONS, COMPETENCIES AND SKILLS
- Grade 12 (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable)
- A minimum of 2-years’ experience in Freight Forwarding and Logistics experience (Preferably export related)
- After hours availability is essential
- Ability to identify the needs in the team and assist where needed
- To have working knowledge of Google Workspace / Excel / Inttra
- To have the ability to read and interpret shipping documentation
- Resilient with the ability to work under pressure and meet daily, weekly and monthly deadlines
- Strong organisational and communication skills to manage workload and prioritise
- Attention to detail and accuracy
- Fast learner in internal and external computer systems and processes
- Ability to work with multiple key stakeholders both internal and external in dynamic industry changing environment
KEY PERFORMANCE AREAS
- To open files on systems and upload supporting documentation
- Accurately capture consignee instructions on systems
- Ensure that final file covers are received from the Ops team before vessel sailing
- Shipping instructions are submitted to the shipping lines as per the deadlines
- Prepare, process and submit PPECB’s, Phyto’s, Certificate of Origins, Cargo Dues, Eur 1’s, Form A’s within the required timeframes. In accordance with required legislation
- Ensure that the client updates that shippers, contacts and instructions on systems and guide clients when needed
- Ensure that completed documents are available on systems
- Systems are updated and accurate at all times
- Relevant additional comments are made on systems. E.g costs / delays
- Complete additional invoices information / comments / requests or Form 7’s within 30 days of vessel departure
- Inform Line Manager of any documentation or client issues immediately and to flag the necessary with relevant departments
- Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clients’ shipments
- Interact and communicate with 3rd party service providers such as but not limited to- shipping lines, Customs, PPECB, Chambers and DHL to complete documentation processes for our clients by managing exceptions with regard to queries
- Perform all duties in line with LCL documentation KPI’s
- Minimum annual volume of 600 containers complexity dependent
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
- Grade 12 (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable)
- A minimum of 2-years’ experience in Freight Forwarding and Logistics experience (Preferably export related)
- After hours availability is essential
- Ability to identify the needs in the team and assist where needed
- To have working knowledge of Google Workspace / Excel / Inttra
- To have the ability to read and interpret shipping documentation
- Resilient with the ability to work under pressure and meet daily, weekly and monthly deadlines
- Strong organisational and communication skills to manage workload and prioritise
- Attention to detail and accuracy
- Fast learner in internal and external computer systems and processes
- Ability to work with multiple key stakeholders both internal and external in dynamic industry changing environment
- To open files on systems and upload supporting documentation
- Accurately capture consignee instructions on systems
- Ensure that final file covers are received from the Ops team before vessel sailing
- Shipping instructions are submitted to the shipping lines as per the deadlines
- Prepare, process and submit PPECB’s, Phyto’s, Certificate of Origins, Cargo Dues, Eur 1’s, Form A’s within the required timeframes. In accordance with required legislation
- Ensure that the client updates that shippers, contacts and instructions on systems and guide clients when needed
- Ensure that completed documents are available on systems
- Systems are updated and accurate at all times
- Relevant additional comments are made on systems. E.g costs / delays
- Complete additional invoices information / comments / requests or Form 7’s within 30 days of vessel departure
- Inform Line Manager of any documentation or client issues immediately and to flag the necessary with relevant departments
- Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clients’ shipments
- Interact and communicate with 3rd party service providers such as but not limited to- shipping lines, Customs, PPECB, Chambers and DHL to complete documentation processes for our clients by managing exceptions with regard to queries
- Perform all duties in line with LCL documentation KPI’s
- Minimum annual volume of 600 containers complexity dependent
QUALIFICATIONS, COMPETENCIES AND SKILLS
- Grade 12 (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Desirable)
- A minimum of 2-years’ experience in Freight Forwarding and Logistics experience (Preferably export related)
- After hours availability is essential
- Ability to identify the needs in the team and assist where needed
- To have working knowledge of Google Workspace / Excel / Inttra
- To have the ability to read and interpret shipping documentation
- Resilient with the ability to work under pressure and meet daily, weekly and monthly deadlines
- Strong organisational and communication skills to manage workload and prioritise
- Attention to detail and accuracy
- Fast learner in internal and external computer systems and processes
- Ability to work with multiple key stakeholders both internal and external in dynamic industry changing environment
KEY PERFORMANCE AREAS
- To open files on systems and upload supporting documentation
- Accurately capture consignee instructions on systems
- Ensure that final file covers are received from the Ops team before vessel sailing
- Shipping instructions are submitted to the shipping lines as per the deadlines
- Prepare, process and submit PPECB’s, Phyto’s, Certificate of Origins, Cargo Dues, Eur 1’s, Form A’s within the required timeframes. In accordance with required legislation
- Ensure that the client updates that shippers, contacts and instructions on systems and guide clients when needed
- Ensure that completed documents are available on systems
- Systems are updated and accurate at all times
- Relevant additional comments are made on systems. E.g costs / delays
- Complete additional invoices information / comments / requests or Form 7’s within 30 days of vessel departure
- Inform Line Manager of any documentation or client issues immediately and to flag the necessary with relevant departments
- Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clients’ shipments
- Interact and communicate with 3rd party service providers such as but not limited to- shipping lines, Customs, PPECB, Chambers and DHL to complete documentation processes for our clients by managing exceptions with regard to queries
- Perform all duties in line with LCL documentation KPI’s
- Minimum annual volume of 600 containers complexity dependent
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.