Accountant

Description:

A small investment company, situated in Southern Suburbs, Cape Town is on the hunt for an experienced Accountant.

Daily Duties

• Check authenticity of invoices/claims and make sundry day to day payments to suppliers and others
• Raise invoices and follow up on amounts due from clients
• Process and reconcile the Bank Accounts, Credit Cards and Petty cash payouts and Cash/Credit Control Accounts, and ensure all the slips are attached
• Ensure all transactions are allocated to the correct accounts
• Manage and issue staff leave forms and staff loan forms and ensure that they are signed by the appropriate manager before being filed
• Ensure that the filing is done on time and that all documents are properly stored and maintained in accordance with legislation

Month-end and processing

• Prepare journals and complete financial accounts to Management Accounts every month according to agreed upon deadlines. Should also be able to analyse the management accounts for reasonableness etc.
• Ensure monthly processing of Invoices and follow-up on payments from debtors.
• Ensure all expenses are captured and included in the month end processing.
• Ensure that the internal debtor’s accounts have all been journalized
• Review and sign off the month end check list and create a month end file with all the relevant documentation i.e. Asset register, Asset file, contracts etc.
• Ensure all Open Documents are reconciled monthly and outstanding reconciling items are followed up on and resolved.
• Ensure all loan accounts between the various entities reconcile and are all up to date.

Salaries

• Prepare the salaries schedule
• Process the salaries onto the Payroll System
• Ensure all salaries are loaded and ready for payment by due date
• Ensure that any changes to individual salaries are authorized

Creditors

• Ensure that all expenses/purchases have been accounted for or accrued
• Ensure that all suppliers’ invoices have been matched up to orders
• Ensure all creditors have been reconciled prior to loading monthly payments
• Prepare a list of all creditors’ payments to be done at month end as well as any weekly and fortnightly paid creditors that may have to be paid and provide same to the CFO for authorisation

Fixed Assets

• The Fixed Asset register is to be maintained and reconciled
• Monthly depreciation journals to be calculated and processed

Statutory Returns

• Complete required statutory returns and ensure that monthly payments for VAT, PAYE, UIF and SDL are done on time
• Ensure that the bi-annual EMP’s reconciliation process is done on time
• Ensure that annual payments for Provisional Tax, Income Tax, and W.C.A. are paid on time

Office Management

• • To attend to and manage the office and ensure it is always clean and presentable
    1. General office files
    2. Employees files
    3. Electronic storage system
  • Manage support staff, their files and leave, for example:
    1. Driver/gardener
    2. Maids/cleaners
  • Liaise closely with the Johannesburg and Africa offices
    

Other

• • Attend to any other duties that may be legitimately assigned

Requirements:

• Check authenticity of invoices/claims and make sundry day to day payments to suppliers and others
• Raise invoices and follow up on amounts due from clients
• Process and reconcile the Bank Accounts, Credit Cards and Petty cash payouts and Cash/Credit Control Accounts, and ensure all the slips are attached
• Ensure all transactions are allocated to the correct accounts
• Manage and issue staff leave forms and staff loan forms and ensure that they are signed by the appropriate manager before being filed
• Ensure that the filing is done on time and that all documents are properly stored and maintained in accordance with legislation

• Prepare journals and complete financial accounts to Management Accounts every month according to agreed upon deadlines. Should also be able to analyse the management accounts for reasonableness etc.
• Ensure monthly processing of Invoices and follow-up on payments from debtors.
• Ensure all expenses are captured and included in the month end processing.
• Ensure that the internal debtor’s accounts have all been journalized
• Review and sign off the month end check list and create a month end file with all the relevant documentation i.e. Asset register, Asset file, contracts etc.
• Ensure all Open Documents are reconciled monthly and outstanding reconciling items are followed up on and resolved.
• Ensure all loan accounts between the various entities reconcile and are all up to date.

• Prepare the salaries schedule
• Process the salaries onto the Payroll System
• Ensure all salaries are loaded and ready for payment by due date
• Ensure that any changes to individual salaries are authorized

• Ensure that all expenses/purchases have been accounted for or accrued
• Ensure that all suppliers’ invoices have been matched up to orders
• Ensure all creditors have been reconciled prior to loading monthly payments
• Prepare a list of all creditors’ payments to be done at month end as well as any weekly and fortnightly paid creditors that may have to be paid and provide same to the CFO for authorisation

• The Fixed Asset register is to be maintained and reconciled
• Monthly depreciation journals to be calculated and processed

• Complete required statutory returns and ensure that monthly payments for VAT, PAYE, UIF and SDL are done on time
• Ensure that the bi-annual EMP’s reconciliation process is done on time
• Ensure that annual payments for Provisional Tax, Income Tax, and W.C.A. are paid on time

• • To attend to and manage the office and ensure it is always clean and presentable
    1. General office files
    2. Employees files
    3. Electronic storage system
  • Manage support staff, their files and leave, for example:
    1. Driver/gardener
    2. Maids/cleaners
  • Liaise closely with the Johannesburg and Africa offices
    

• To attend to and manage the office and ensure it is always clean and presentable
  1. General office files
  2. Employees files
  3. Electronic storage system
• Manage support staff, their files and leave, for example:
  1. Driver/gardener
  2. Maids/cleaners
• Liaise closely with the Johannesburg and Africa offices
  

• • Attend to any other duties that may be legitimately assigned

• Attend to any other duties that may be legitimately assigned

• Credit Control: 4 to 5 years
• Income Tax: 4 to 5 years
• Outlook Express: 4 to 5 years
• Pastel: 4 to 5 years
• Pastel Payroll: 4 to 5 years
• Vat Returns: 4 to 5 years
• Asset Reconciliations: 4 to 5 years
• Asset Pricing: 4 to 5 years
• Workman's Compensation Administration: 4 to 5 years
• Vat Account Reconciliations: 4 to 5 years
• Uif Administration: 4 to 5 years
• Provisional Tax Administration: 4 to 5 years
• Salaries Administration And Maintenance: 4 to 5 years
• Erp/Crm: 4 to 5 years
• Paye Tax: 4 to 5 years
• Vat Payment Preparation: 4 to 5 years

• Experience in Pastel Partner accounting software
• Experience in full payroll processing on Pastel Payroll
• Experience in full processing on an ERP system
• Experience in word processing and outlook express
• SAIPA registered

• Experience in Pastel Partner accounting software
• Experience in full payroll processing on Pastel Payroll
• Experience in full processing on an ERP system
• Experience in word processing and outlook express
• SAIPA registered