Accounts Payable Clerk

Description:

My client, an established role player in the wine industry based in Stellenbosch is seeking to employ an Accounts Payable Clerk. To be responsible for the accurate, proper recording, payment and management of assigned creditors.

Duties include but not limited to:

• Preparation of Credit Applications
• Vendor creation and or amendments
• Ensure vendor information is up to date in A/P module
• Processing of vendors’ invoices
• Checking relevant authorizations on purchase orders and Invoices
• Checking for accuracy and compliance with internal and regulatory requirements
• Matching purchase orders with goods receive notes (GRN’s) and invoices
• Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices
• The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to bank signatories for supervision before authorizing the payment run
• Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes
• Reconciling vendor statements to payment remittance and accounting ledger and follow-up for any missing invoices / credit notes
• Payment execution and Remittance advices.
• Resolving queries
• Maximizing settlement discounts and negotiate settlement terms in favour of / in line with the company’s requirements
• Monitoring the supplier age analysis and to ensure the accounts stay up to date
• Liaising with operations, procurement, department heads and suppliers
• Ensure all work is accurate
• Managing and monitoring the filing system i.e. recons, invoices, payments
• Ad hoc duties as required
• Respond to change in the Departmental Function as required by the company

Minimum requirements include:

• Matric (NQF level 4) with accountancy and mathematics
• Tertiary diploma / degree (advantageous)
• Basic accounting knowledge and experience
• Prior creditors / accounting experience (minimum of 5 years)
• Syspro experience (advantageous)
• Foreign Payments experience (advantageous)
• Advanced Computer Literacy (e.g. able to create & edit MS Excel spreadsheet using formulae; typing & editing of MS Word documents)
• A strong team-oriented mind set (displays empathy and actively supports other team members when under pressure)
• Ability to work independently whilst also building team morale
• Excellent communication skills and ability to build and sustain positive relationships with all stakeholders including suppliers and colleagues
• Ability to work under pressure and deliver high quality work within the required deadline
• Proficient time management skills
• Analytical and problem-solving skills
• Solutions orientated
• Prioritizing, accurately assess the relative importance of objectives, activities and events in relation to organizational goals
• Regular, timely feedback to Management

Requirements:

• Preparation of Credit Applications
• Vendor creation and or amendments
• Ensure vendor information is up to date in A/P module
• Processing of vendors’ invoices
• Checking relevant authorizations on purchase orders and Invoices
• Checking for accuracy and compliance with internal and regulatory requirements
• Matching purchase orders with goods receive notes (GRN’s) and invoices
• Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices
• The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to bank signatories for supervision before authorizing the payment run
• Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes
• Reconciling vendor statements to payment remittance and accounting ledger and follow-up for any missing invoices / credit notes
• Payment execution and Remittance advices.
• Resolving queries
• Maximizing settlement discounts and negotiate settlement terms in favour of / in line with the company’s requirements
• Monitoring the supplier age analysis and to ensure the accounts stay up to date
• Liaising with operations, procurement, department heads and suppliers
• Ensure all work is accurate
• Managing and monitoring the filing system i.e. recons, invoices, payments
• Ad hoc duties as required
• Respond to change in the Departmental Function as required by the company

• Matric (NQF level 4) with accountancy and mathematics
• Tertiary diploma / degree (advantageous)
• Basic accounting knowledge and experience
• Prior creditors / accounting experience (minimum of 5 years)
• Syspro experience (advantageous)
• Foreign Payments experience (advantageous)
• Advanced Computer Literacy (e.g. able to create & edit MS Excel spreadsheet using formulae; typing & editing of MS Word documents)
• A strong team-oriented mind set (displays empathy and actively supports other team members when under pressure)
• Ability to work independently whilst also building team morale
• Excellent communication skills and ability to build and sustain positive relationships with all stakeholders including suppliers and colleagues
• Ability to work under pressure and deliver high quality work within the required deadline
• Proficient time management skills
• Analytical and problem-solving skills
• Solutions orientated
• Prioritizing, accurately assess the relative importance of objectives, activities and events in relation to organizational goals
• Regular, timely feedback to Management