Property Administrator

Description:

Property Administrator - Cape Town ClaremontOur client a leader in property management seeks to appoint a Property Administrator who will act as administrative and specialised support to the Property and Portfolio Managers. The successful incumbent will have a minimum of 3 years experience in a property administration role and have a sound understanding of Lease administration functions. We are looking for a highly organised self-starter with exceptional administrative and computer skills.Responsibilities:• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries, account queries.• Follow up on outstanding lease agreements and Client Verification documentation• Prepare take-back inspection reports and notify Building and Leasing Consultants.• Liaise with Clients, Documentation Specialist, Portfolio Manager, Property Manager, Leasing Consultant, Credit Controller, and external Brokers about lease agreements• Check accuracy of Lease Agreements before sending to Clients for signature• Prepare renewal sheets with information on current and budgeted charges• Ensure the correct loading of debit orders• Calculate annual rates and refuse recovery and insurance adjustments for loading onto the Property Management system• Assist with deposit refunds and returning of bank guarantees• Take minutes and record action items agreed to in the Monthly Report Back meeting• Assist with compilation of the monthly report packs• Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded• Update and keep tenant contact list and detail up to date.Requirements & Competencies• Post matric qualification in Property Management or equivalent diploma/degree.• Minimum 5 years of experience in property management role.• Knowledge of property management is an advantage• High attention to detail orientated.• Ability to cope under pressure• Hardworking and highly organized• Excellent interpersonal skills and a team player• Excellent time management skills• Proactive, self-starter with initiative• Ability to multitask• Client focused at all times (internal & external)• Strong Computer literacy on Word, Excel at Intermediate level.• Good communication skills – written and verbal• Good problem-solving skills• Excellent touch-typing skills with a high accuracy rate.