Description:
Do you live in Melkbostrand, Milnerton, Table View or Parklands area?Fabulous administration coordination position available to work closely with the Branch Manager to oversee various aspects of branch activities including customer service, general operations, basic finance, budgeting and reporting? A people’s person who enjoys being at the centre of all activity will be a great asset for this role. REQUIREMENTS- Grade 12, Diploma or Degree in business Administration advantageous
- 5 years Proven experience in coordinating or related role .
- Strong understanding of financial management, including budgeting and reporting.
- Knowledge of procurement regulations, ethical practices, and industry trends
- Excellent organizational and time-management abilities.
- Effective communication skills, both written and verbal and must have knowledge of industry- specific regulations
DUTIES
Operations
- Control and manage the Repairs and Maintenance processes and procedure for the branch. Includes proper filing of all documentation.
- Submit daily Timesheets for the branch
- Assist Branch Manager with overlooking and controlling of the yard activities.
- Ensure that monthly unit inspections and stock counts are done and submitted to Head Office on time.
- Request quotes from suppliers for maintenance or transport.
- Prepare the purchase requisition for quotes received from suppliers and submit to procurement
- Facilitating communication between the branch, other departments and management, ensuring that the information flows smoothly
- Assist with loading quotes on Syrinx.
- Ensuring that the branch provides excellent customer service and keeps customer informed of deliveries, collections and maintenance schedules.
- Liaising with customers daily to check on service delivery and customer satisfaction
- Address customer concerns, inquiries and resolve issues in a timely and professional manner
- Resolving all customer queries related to invoices and statements. Escalate all matters that cannot be resolved.
- Ensure weekly stock counts of the branch stores for materials is done.
- Discrepancies need to be investigated and reported
- Implement inventory management that allows accurate tracking of stock levels
- Conduct regular physical audit of the stock and compare physical inventory with what's recorded in the "system"
- Sending invoices to Finance for payment of suppliers after work is completed
- Manage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.
- Analyze Financial reports to identify areas of improvement
Salary: R negotiable dependent on experience
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Requirements:
- Grade 12, Diploma or Degree in business Administration advantageous
- 5 years Proven experience in coordinating or related role .
- Strong understanding of financial management, including budgeting and reporting.
- Knowledge of procurement regulations, ethical practices, and industry trends
- Excellent organizational and time-management abilities.
- Effective communication skills, both written and verbal and must have knowledge of industry- specific regulations
- Control and manage the Repairs and Maintenance processes and procedure for the branch. Includes proper filing of all documentation.
- Submit daily Timesheets for the branch
- Assist Branch Manager with overlooking and controlling of the yard activities.
- Ensure that monthly unit inspections and stock counts are done and submitted to Head Office on time.
- Request quotes from suppliers for maintenance or transport.
- Prepare the purchase requisition for quotes received from suppliers and submit to procurement
- Facilitating communication between the branch, other departments and management, ensuring that the information flows smoothly
- Assist with loading quotes on Syrinx.
- Ensuring that the branch provides excellent customer service and keeps customer informed of deliveries, collections and maintenance schedules.
- Liaising with customers daily to check on service delivery and customer satisfaction
- Address customer concerns, inquiries and resolve issues in a timely and professional manner
- Resolving all customer queries related to invoices and statements. Escalate all matters that cannot be resolved.
- Ensure weekly stock counts of the branch stores for materials is done.
- Discrepancies need to be investigated and reported
- Implement inventory management that allows accurate tracking of stock levels
- Conduct regular physical audit of the stock and compare physical inventory with what's recorded in the "system"
- Sending invoices to Finance for payment of suppliers after work is completed
- Manage the debtor’s book and make sure that this does not fall behind and attend to outstanding accounts. Escalate all matters that cannot be resolved.
- Analyze Financial reports to identify areas of improvement
11 Apr 2024;
from:
careers24.com