Description:
Procurement Controller Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dedicated and driven Procurement Controller. Qualifications, Requirements & Experience:- Based in Cape Town
- Senior Certificate / Grade 12
- Qualification: Relevant to procurement
- Experience on SYSPRO
- 2-5 years similar experience
- Orders & Deliveries: Ensure that outbound orders are created on Syspro.
- Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
- Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
- Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
- Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
- Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
- Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
- Maintain positive relationships with suppliers to ensure no purchasing issues.
- Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
- Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
- Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
- Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
- Responsible to ensure the artisans receive the correct items for their project being booked out.
- Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
- Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
- Vehicles Control: Ensure that all vehicles are operational and fully licensed and âfit for dutyâ. Responsible for servicing & maintenance of vehicles.
- Monitor fuel usage and measure consumption.
- Responsible for administration related to KPA: incident reporting, filing checks and reports.
- Comply and enforce the overall principle of âfirst time rightâ throughout the stores department â correct materials, orders, administration, booking out, stores content etc.
- Ensure that artisans for maintenance and projects receive ordered items.
- Procurement on the 2-way radios, repairs, and consumables.
- Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
- Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and filled in correctly by stores at all times
- Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
- Prepare Weekly payments for creditors with correct signed off documentation.
- Prepare deductions documentation for payroll.
- Manage supplier administration queries regarding pricing, quantity, etc
- Orders â ensure that all relevant orders are loaded on Syspro and placed with suppliers.
- Deliveries â ensure that all stock and non-stock items received is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.
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Persona Staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant.Â
Requirements:
- Based in Cape Town
- Senior Certificate / Grade 12
- Qualification: Relevant to procurement
- Experience on SYSPRO
- 2-5 years similar experience
- Orders & Deliveries: Ensure that outbound orders are created on Syspro.
- Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
- Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
- Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
- Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
- Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
- Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
- Maintain positive relationships with suppliers to ensure no purchasing issues.
- Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
- Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
- Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
- Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
- Responsible to ensure the artisans receive the correct items for their project being booked out.
- Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
- Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
- Vehicles Control: Ensure that all vehicles are operational and fully licensed and âfit for dutyâ. Responsible for servicing & maintenance of vehicles.
- Monitor fuel usage and measure consumption.
- Responsible for administration related to KPA: incident reporting, filing checks and reports.
- Comply and enforce the overall principle of âfirst time rightâ throughout the stores department â correct materials, orders, administration, booking out, stores content etc.
- Ensure that artisans for maintenance and projects receive ordered items.
- Procurement on the 2-way radios, repairs, and consumables.
- Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
- Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and filled in correctly by stores at all times
- Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
- Prepare Weekly payments for creditors with correct signed off documentation.
- Prepare deductions documentation for payroll.
- Manage supplier administration queries regarding pricing, quantity, etc
- Orders â ensure that all relevant orders are loaded on Syspro and placed with suppliers.
- Deliveries â ensure that all stock and non-stock items received is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.
09 Apr 2024;
from:
careers24.com