Personal Assistant

Description:

Responsibilities

• 
  
• Answering the Switchboard, transferring calls, and emailing detailed messages
  
• Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents
  
• Acting as a first point of contact: dealing with correspondence and phone calls
  
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
  Booking and arranging travel, transport and accommodation
  
• Organizing events and conferences
  
• Reminding the manager/executive of important tasks and deadlines
  
• Typing, compiling and preparing reports, presentations and correspondence
  
• Managing databases and filing systems
  
• Implementing and maintaining procedures/administrative systems
  
• Liaising with staff, suppliers and clients
  
• Collating and filing expenses
  
• Miscellaneous tasks to support chairperson with business and personal matter
  
• Petty Cash - Ordering the groceries required for the kitchen & balancing the petty cash
  
• Ordering of stationery, paper & additional items - for the office & site office
  
• Catering for meetings ( all staff )
  
• Planning & Co-coordinating Staff functions
  

Requirements:

• 
  
• Answering the Switchboard, transferring calls, and emailing detailed messages
  
• Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents
  
• Acting as a first point of contact: dealing with correspondence and phone calls
  
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
  Booking and arranging travel, transport and accommodation
  
• Organizing events and conferences
  
• Reminding the manager/executive of important tasks and deadlines
  
• Typing, compiling and preparing reports, presentations and correspondence
  
• Managing databases and filing systems
  
• Implementing and maintaining procedures/administrative systems
  
• Liaising with staff, suppliers and clients
  
• Collating and filing expenses
  
• Miscellaneous tasks to support chairperson with business and personal matter
  
• Petty Cash - Ordering the groceries required for the kitchen & balancing the petty cash
  
• Ordering of stationery, paper & additional items - for the office & site office
  
• Catering for meetings ( all staff )
  
• Planning & Co-coordinating Staff functions
  

• 
  
• Matric
  
• Secretarial Diploma
  
• Afrikaans writing documents and memos
  
• Advanced Excel skills in V LOOKUP and Pivot tables
  
• Own car
  
• Only SA Citizens will be considered
  

Requirements

• 
  
• Matric
  
• Secretarial Diploma
  
• Afrikaans writing documents and memos
  
• Advanced Excel skills in V LOOKUP and Pivot tables
  
• Own car
  
• Only SA Citizens will be considered