Junior Executive Personal Assistant

Description:

Our client a Well Established Organisation in the Transport industry is seeking the services of a Junior Executive PA for the Fourways / Roodepoort, Johannesburg, Gauteng Area.The successful candidate will be expected to provide first class secretarial and administration support to the Director and Management Team.The successful candidate will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level Min Requirements:Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar roleFluent in Afrikaans (Written and Verbal)PA experience at Senior Manager/Director level +/- 5 yearsExperience in Finance administration will be advantageous.Demonstrable experience of working with senior management within a fast moving business environmentExcellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel .Effective communication, interpersonal and organisational skillsExperience of managing a complex and changing diary with attention to detail and the ability to work speedily and accuratelyThe ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.A proactive attitude with the ability to forward plan and think outside the box.ResponsibilitiesCompile spreadsheets and identify discrepancies to bring to Management's attention.Ensure messages are correct and conveyed timeouslyUpdate and distribute telephone lists to all Staff at DealershipCommunicate effectively with clients and have a client service approach.Control, monitor and record calls.Ensure Customers are directed to the employee to be visited / contactedEnsure Customers comfort whilst in waiting periodEnsure all calls are answered promptly and pleasantlyEnsure cleanliness of reception area Limit hang-on calls by offering call backsCreating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.Acting as the main point of contact for FM , screening and responding to emails, preparing reports and presentations with a high level of accuracy.Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where r