Junior Document Controller

Description:

PURPOSE OF ROLE

The Document Controller supports the maintenance and control of all project documentation ensuring document quality by doing routine checks on documentation prior to processing/submission and or filing into the Documentation Management System.

Maintain and track the storage of Hardcopy and Electronic information and ensuring that it is easily retrievable.

KEY PERFORMANCE AREAS

• Provide Configuration Control Support and Services throughout the project:
• Accurate Input information on control logs as required by the project.
• Formatting of documents
• Maintain Filing System accurately and effectively (Manual and/or EDMS)
• Control / tracking engineering deliverables
• Establish and maintain a site document control facility with equipment and storage within a suitable environment
• Process contractor/construction documentation submissions ensuring adherence to agreed turnaround periods and timelines
• Maintain a current set of master AFC drawings in the site document control centre
• Control submission of as built drawings
• Control submission and review of Data Books
• Compile document handover packs.
• Maintain Archive Database
• Scan, image, organize and maintain documents ensuring document quality standards.
• Maintain and report on all registers at any point in time as required including Master Document List (MDL) and Letter Register.

QUALIFICATION AND EXPERIENCE

• Matric with minimum 5 to 10 years’ Document Control and Record Management related experience in a project and construction site environment
• Proficient in MS Office applications (Excel, Word, Visio and PowerPoint)
• Advance experience with M-Files
• Experience with other Electronic Document Management Systems (EDMS) will be advantageous.
• Experience with Aconex is preferable.
• Must be able generate standard tracking mechanisms for information and records,
• Document hand over, archiving and close-out experience

COMPETENCIES

• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to organize workload and to manage the project filing method.
• Good communication skills.
• Computer literate (Outlook, Excel, Word & Power Point).
• Service orientated (Customer responsiveness).
• Ability to plan and prioritize and manage competing demands.
• Integrity – Job requires integrity by doing the right thing in all circumstances.
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Team player and ability to work within a team environment under pressure.

Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.

Requirements:

• Provide Configuration Control Support and Services throughout the project:
• Accurate Input information on control logs as required by the project.
• Formatting of documents
• Maintain Filing System accurately and effectively (Manual and/or EDMS)
• Control / tracking engineering deliverables
• Establish and maintain a site document control facility with equipment and storage within a suitable environment
• Process contractor/construction documentation submissions ensuring adherence to agreed turnaround periods and timelines
• Maintain a current set of master AFC drawings in the site document control centre
• Control submission of as built drawings
• Control submission and review of Data Books
• Compile document handover packs.
• Maintain Archive Database
• Scan, image, organize and maintain documents ensuring document quality standards.
• Maintain and report on all registers at any point in time as required including Master Document List (MDL) and Letter Register.

• Matric with minimum 5 to 10 years’ Document Control and Record Management related experience in a project and construction site environment
• Proficient in MS Office applications (Excel, Word, Visio and PowerPoint)
• Advance experience with M-Files
• Experience with other Electronic Document Management Systems (EDMS) will be advantageous.
• Experience with Aconex is preferable.
• Must be able generate standard tracking mechanisms for information and records,
• Document hand over, archiving and close-out experience

• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to organize workload and to manage the project filing method.
• Good communication skills.
• Computer literate (Outlook, Excel, Word & Power Point).
• Service orientated (Customer responsiveness).
• Ability to plan and prioritize and manage competing demands.
• Integrity – Job requires integrity by doing the right thing in all circumstances.
• Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
• Team player and ability to work within a team environment under pressure.