Girl Friday

Description:

Position: Girl Friday Reports to: Office Administrator Are you a proactive and adaptable individual with a passion for ensuring smooth office operations? We are currently seeking a Girl Friday to join our team and provide essential support to our Office Administrator. As the Girl Friday, you will play a vital role in various administrative tasks crucial to the efficient functioning of our office. Duties: Vendor Applications: - Assist with vendor applications, ensuring all necessary documentation is completed accurately and submitted promptly. - Follow up on vendor applications and maintain communication to expedite the process. - Ensure company compliance with vendor requirements and regulations. Vehicles: Inspections: - Conduct weekly vehicle inspections to ensure compliance with safety standards and regulations. - Ensure that all vehicles are roadworthy and in good condition by identifying and addressing any maintenance or repair needs. Service and Maintenance: - Schedule vehicles for services when due, ensuring timely maintenance to keep the fleet in optimal condition. Fines: - Check weekly for any outstanding fines, obtain driver acknowledgment, and arrange for fine payment. Licenses: - Ensure vehicle licenses are renewed on time to maintain legal compliance. Debt Collection: - Assist with debt collection efforts, including contacting clients and coordinating payment arrangements. Client Feedback: - Follow up with customers regarding quotes, orders, and service received from PolyComp Technologies to ensure customer satisfaction. Health & Safety: - Ensure employee certificates for Health & Safety, Medicals, Working at Heights, Scaffolding, Forklift operation, etc., are valid and up to date. Fire Extinguishers: - Ensure fire extinguishers are serviced annually, and arrange fire training and drills as needed. First Aid: - Ensure first aiders' training is renewed when necessary, maintaining a safe and prepared working environment. Other: - Handle any other reasonable requests as assigned by the Office Administrator. Requirements: - Grade 12 - Proven experience in administrative or support roles preferred. - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in MS Office applications. - Attention to detail and ability to work independently. If you are a reliable and resourceful individual with a knack for handling various administrative tasks, we invite you to apply for this exciting opportunity. Join us in our mission to maintain efficient office operations and contribute to the success of our team. PolyComp Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.