HR manager

Description:

Overall scope of role The HR and Payroll Manager for National Adhesive Distributors and Uni-Continental (Natal) will be responsible for the maintenance of all HR and IR related information, and will be the first point of contact for any HR and IR related matters, offering support to Line Managers and employees. Key responsibilities Maintaining personnel records for all staff, including employment records, job descriptions,leave records etc Communication with unions and staff adherence to company policies and procedures CCMA hearings preparation and attendance Recruitment as well as staff on-boarding and exit Administration, capture and finalisation of monthly payroll related information to Sage VIP, or alternate payroll package as required Provident fund administration Revise company policies as required Detailed Responsibilities Maintaining Personnel Records Completing all necessary documentation for "on-boarding" of staff Ensure new recruit has necessary equipment IT, telephone, business cards, etc Orientation pack to be completed on employment All documents to be stored both electronically as well as physical records Annual updating of personal data for all staff Preparation of any HR documents as required Loan Agreements, Training Agreements, etc Preparation of all documents required on Exit, and ensure all assets are returned Maintaining and reporting of accurate leave records Payroll Administration Responsible for managing payroll processes from end to end and ensuring timely and accurate payment of all employee salaries. Maintain accurate payroll information and reporting Provident Fund Administration Ensuring all documentation provided when employee joins Provident Fund Maintaining Old Mutual portal, and updating data base monthly Ensuring withdrawal of funds on termination, or in case of Death/Funeral Benefit Updating of Beneficiary information for Provident Fund IR Administrate, schedule, witness, or chair disciplinary hearings. Attending and taking Minutes at Staff Representative Meetings Taking Minutes at any relevant Meetings as required Facilitate positive relationships between staff and management Employment Equity Liaise with Outsource providers regarding Employment Equity matters Provide monthly EE data to outsource provider Attending and participation in EE Meetings Recruitment Liaise with Line Managers regarding recruitment requirements Ensure Job Descriptions available for all roles Letters to advertise, and deal with Recruitment Agencies if necessary SARS, Department of Labour and Stats SA Preparation and submission of monthly EMP201 Reports Preparation and submission of half yearly EMP501 and IRP5 information Preparation and submission of any SARS verification information, if necessary Administration of COID claims Annual COID returns, and any other Department of Labour audit information as required Maintain register of IODs Submission on Employment Stats returns as required Training Maintain and development of Trai