Commercial Analyst

Description:

CORE PURPOSE:Work closely with Operations, Sales, and Finance throughout each month to ensure invoices and credits are applied to each client account. Responsible for ensuring final outwork costs from vendors are received and accurate based on agreed upon quoted costs.Invoicing:Review work tickets ready for invoicing for accuracy, completeness, and cut-off.-Accuracy – All details from Client code, Rep code, Purchase order number, as well as costings are review and approved by the Senior Commercial Analyst.-Completeness – All associated jobs (cases) are closed off with the main ticket and archived in the month they are invoiced, or nil charged. Completeness of data on work tickets should be paramount and a detailed checklist should be provided to invoicing clerks to ensure all relevant information is obtained prior to preparation of an invoice or Nil charge.-Cut-off – Delivery notes should be obtained and reviewed prior to jobs being invoiced to ensure risk and rewards have transferred prior to month end and an invoice can be generated.Detailed invoice packs including Delivery notes should be reviewed for delivery to clients to ensure there are no unreconciled invoices on our debtors’ statements.Active involvement with the sales force prior to opening up jobs to ensure the most relevant and best outcome can be achieved upon invoicing, jobs, campaigns, and cross border jobs.Active involvement with estimating to streamline and facilitate more accurate cost vs estimate reports. A thorough understanding of the business and its intricate processes is required to streamline cost analysis and facilitate accurate reliable job costings.Active involvement with production managers as well as production controllers to identify any out of the ordinary job issues or reworks. Identification of rework tickets, overruns, and short issues should be presented to management for sign off with all relevant commentary and backing documents for review. A detailed checklist will be maintained by the Senior Commercial Analyst.Active involvement with system administrators to maintain and correct system related issues to streamline and promote accurate costing and invoicing.Invoicing and costing issues will be maintained and resolved by the Senior Commercial Analyst and dealt with in accordance with standard Costing and Accounting principles as well as focusing and maintain a strong and process driven control environment.Deviations from norms are kept to a minimum and controls are enforced continuously. Constant communication to all relevant stakeholders is sent out on an ongoing basis communicating, changes, concerns and improvements made to the Costing and Invoicing process.Work Closely KAMs to follow up on invoicing monthly budgets and forecasts to maintain accurate and update forecast tracking.Process all stock invoices nationally.Manage the invoicing clerks to ensure they are up to date with any changes to the invoicing process as well as manage and correct any costing