Description:
Executive Team Coordinator with exceptional communication skills (For the HR Executive Office)
Industry – Banking (6 month contract)
Role Purpose –
Partner the leaders of the HR Executive team in delivery of a wide range of routine administrative, office management and very complex operational responsibilities. Including but are not limited to:
Financial, Office and Team Administration (governance) and Executive Office Communications Project Coordination including e.g., large scale events from scoping to execution Procurement and Vendor Management Executive Office Communications Customer (external/internal query management/ resolution) Mentorship/ coaching of HR Team Assistants Stakeholder managementAccountabilities
Financial, Office and Team Administration
Proactively coordinate team diaries, schedules/leverage solid understanding of business context, strategic and operational agenda to make workable recommendations to Central Office team concerning time management, prioritization etc for optimal effectiveness
Work collaboratively across Enterprise-Wide HR, Board (as necessary) and Group Exco secretariat teams to define the annual HR and Group Exco Calendars Package (customer centric) and proactively communicate Group and HR Calendars to HR Leadership Teams and critical stakeholders Coordinate and manage all team logistics e.g., travel, meetings, catering, diaries and proactively package itineraries, visa, travel requirement documentation, meeting schedules, pick-ups / drop offs etc. and communicate relevant details to all team members (ready the team for action – enabling the team to be more effective and efficient by not needing to follow up and ask) Design, implement effective planning and communication processes to flag preparation requirements to respective team members ahead of scheduled meetings, events, committees, board etc. Coordinate matters arising from Board, Exco (and sub-committee) meetings to contribute to and efficient overall GHR Exco governance and management function Support Business Operations Team by coordinating input requirements of teams for key calendar milestones ensuring timeous submissions to organisation wide secretariats Act as the point of coordination for key business requirements and ensure all requirements are met by teams e.g., attendance at forums, meetings, events, training, performance, submissions etc. First point of contact for office of HR Executive and ensure all requests (calls, correspondence) are actioned/ closed by relevant team members Implement and maintain office and team administration systems including (meeting minutes, agendas, customer engagements, schedules (such as leave performance etc.), calendars and miles...
26 Jul 2022;
from:
gumtree.co.za