Description:
Marketing Coordinator and Executive Assistant to Directors
Accountable to the Directors, the Personal Assistant is responsible for providing a comprehensive, confidential and professional support service to the Directors in all aspects concerned with the efficient and successful operation of the office and division. Maintain and provide a support service for the Directors daily schedules, including forward planning of their workload, diary management and coordinating and collating all relevant paperwork.
Major Duties:
Dairy Management for Directors
Set appointments and meetings for the Directors as requested including regular one to one meeting with the Directors and his/her direct reports. Plan and implement hospitality arrangements for the Directors, including provision of hospitality for visitors. Organise travel arrangements for theMeetings
Preparation of meeting papers, which include obtaining and preparing briefing materials and presentations Preparation of Agenda’s Taking minutes when requested/where necessary.General Administration
Respond and advise efficiently to all electronic or verbal enquiries for the Directors and other staff, using their own initiative. Liaise effectively with internal divisions/departments and external organizations on behalf of the Directors. General administration of all legal entities Advise the Directors of impending work deadlines for both internal and external commitments, e.g., reports, presentations, conferences, projects. Ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office. Ensure the smooth flow of information, including action monitoring to achieve deadlines and project milestones. Effectively plan and coordinate training events, evaluation workshops and conferences on behalf of the Directors, from inception through to tendering, to event management, and post event appraisals. Provide a confidential and efficient filing system for the Director and theirCredit Card and Fleet Card Recons
Be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of the Directors.Weekly and Monthly Reports
Prepare and provide a 30-Day Action list to the Directors on a monthly Update and Prepare weekly Directors reportsAdministration assistance for Recruitment Director
Quality Control Letter and phone call Gifts for new placements...
12 Sep 2023;
from:
gumtree.co.za